Document Controller & Project Coordinator

Key Responsibilities

• Manage complete project documentation lifecycle including preparation, submission, tracking, revision control, and archiving.
• Maintain document registers, logs, trackers, and ensure proper version control of drawings, technical documents, and correspondence.
• Coordinate document submissions with engineers, consultants, designers, subcontractors, and clients.
• Cross-check all non-technical aspects of submissions (formatting, document numbering, revision status, compliance with client templates, completeness of attachments, etc.).
• Ensure timely submission of technical and commercial documents as per project schedule.
• Manage and track drawing revisions, method statements, ITPs, material submittals, RFIs, and as-built documentation.
• Support preparation and submission of work permits, access approvals, NOCs, and authority documentation.
• Coordinate site documentation requirements including safety documents, manpower approvals, and permit tracking.
• Assist Project Manager in tracking project progress documentation, schedules, deliverables, and compliance requirements.
• Maintain communication records and ensure proper documentation flow between client, consultant, OEM, and internal teams.
• Support preparation of handover documentation, final dossiers, and close-out documentation.