Document Controller & Project Administrator – Construction & Fit-Out
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Key skills for this role
About the Role
AEA Designs is looking for a sharp Document Controller & Project Administrator with 4-7 years of experience in Qatar construction or fit-out. You will manage document control, project administration, and office support.
Key Skills for This Role
Responsibilities
- Full lifecycle management: drawings, RFIs, submittals, method statements, material approvals, BOQs, contracts, and correspondence
- Maintain registers, logs, and trackers across multiple live projects
- Control document flow between consultants, contractors, subcontractors, and suppliers
- Enforce version control, approval tracking, and compliance
- Operate and maintain document control platforms (Aconex or equivalent)
- Structured digital and physical filing
- Status reports for Project Managers and leadership
- As built documentation and project close out files
- Direct support to Project Managers and site teams
- Coordinate and minute meetings with consultants and contractors
- Track approvals, action items, and outstanding submissions
- Prepare weekly and monthly project reports
Requirements
- 4–7 years in Qatar in construction, interior fit out, or engineering consultancy — mandatory
- Proven document control experience on live construction projects
- Solid understanding of consultant–contractor workflows
- Proficiency in Aconex or equivalent DMS
- Excel mastery — formulas, pivot tables, dashboards, trackers
- Highly tech savvy and current — you know the tools available today and you use them
- Working knowledge of AI tools and how to apply them to real work tasks
- Strong follow through — you don't wait to be chased
- Exceptional attention to detail and confidentiality
- Clear, professional written and verbal English
Full Job Posting
About AEA Designs
- AEA Designs is a design and build studio delivering interior fit out and design projects across the residential, commercial, retail, and hospitality sectors.
- Our environment is fast paced, detail driven, and deadline focused.
What You'll Own
- Full lifecycle management: drawings, RFIs, submittals, method statements, material approvals, BOQs, contracts, and correspondence
- Maintain registers, logs, and trackers across multiple live projects
- Control document flow between consultants, contractors, subcontractors, and suppliers
- Enforce version control, approval tracking, and compliance
- Operate and maintain document control platforms (Aconex or equivalent)
- Structured digital and physical filing
- Status reports for Project Managers and leadership
- As built documentation and project close out files
- Direct support to Project Managers and site teams
- Coordinate and minute meetings with consultants and contractors
- Track approvals, action items, and outstanding submissions
- Prepare weekly and monthly project reports
What You Bring
- 4–7 years in Qatar in construction, interior fit out, or engineering consultancy — mandatory
- Proven document control experience on live construction projects
- Solid understanding of consultant–contractor workflows
- Proficiency in Aconex or equivalent DMS
- Excel mastery — formulas, pivot tables, dashboards, trackers. This is non negotiable.
- Highly tech savvy and current — you know the tools available today and you use them
- Working knowledge of AI tools and how to apply them to real work tasks
- You find solutions. When something doesn't exist, you build it. When a process is broken, you fix it.
- Strong follow through — you don't wait to be chased
- Exceptional attention to detail and confidentiality
- Clear, professional written and verbal English
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