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Develop and ownership of the Harsco Document Management Procedure
Administer and maintain the OMS document management system in accordance with Harsco Document Management Procedure.
Ensure that only approved and published documents are available as valid controlled documents.
Manage document properties, numbering, workflows, and access rights within the OMS platform.
Support authors through document creation, revision, review, approval, publication, and withdrawal processes.
Maintain version control, revision history, and archiving of withdrawn or superseded documents.
Control the deletion and withdrawal of obsolete documents from the OMS portal, as defined in the procedure.
Monitor compliance with the OMS Document Management Procedure and intervene where deviations are identified.
Provide guidance on document hierarchy, document types, approval workflows, and authority matrices.
Support audits, assurance activities, and management reviews related to document control.
Act as the primary point of contact for OMS document management system support
Liaise with IT and external system providers to resolve system issues and implement improvements.
Maintain awareness of system upgrades, fixes, and enhancements.
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Develop and maintain document control procedures, guidance, and training materials.
Deliver training to authors, reviewers, approvers, and general users on OMS document control requirements.
Provide ongoing user support and troubleshooting.
Develop, monitor, and report metrics on document usage, compliance, and effectiveness of the OMS document control process
Provide reports and insights to OMS and EHSQ leadership as required.
Coordinate the translation of OMS documents where required, in accordance with the document control procedure.
Ensure translated documents are correctly uploaded, controlled, and published in the OMS portal.
Authority to administer, publish, withdraw, and archive OMS documents in line with approved workflows.
Authority to intervene where document control requirements are not being followed.
Authority to escalate systemic document control issues to OMS and EHSQ leadership
OMS Lead / OMS Functional Owner
Document Authors, Reviewers, and Approvers
EHSQ and Functional Leadership
IT and OMS system providers
Experience in a document control, quality, or management system role is preferred.
Experience supporting corporate or multi‑site operations in an industrial, engineering, or operational environment is desirable.
Experience providing user support and training for electronic systems is an advantage.
Global provider of environmental and rail solutions.
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