Document Controller – Engineering & Projects Department

About the Role

Key Responsibilities

• Manage, organize, and maintain all project documents (drawings, submittals, RFIs, transmittals, reports, and technical files) for ongoing fit-out projects
• Handle incoming and outgoing project correspondence and emails on behalf of the engineering team
• Log, track, and distribute project documents according to company procedures and project timelines
• Maintain a structured filing system (digital and/or physical) for each project, ensuring version control and traceability
• Coordinate with site engineers, project managers, consultants, and clients to ensure timely exchange of documents and information
• Prepare and update document control logs (transmittal logs, RFI logs, submittal logs, correspondence logs)
• Ensure all documentation complies with company standards and project requirements
• Follow up on pending approvals, responses, and outstanding correspondence
• Support the engineering team in preparing reports, meeting minutes, and project status updates
• Archive completed project documentation for future reference and audits

Requirements

• Bachelor's degree or diploma in Engineering, Architecture, Business Administration, or related field
• Minimum 2–3 years of experience as a Document Controller, preferably within fit-out, construction, or interior design companies
• Strong knowledge of document control systems and procedures (experience with software such as Aconex, SharePoint, or similar is a plus)
• Excellent organizational and multitasking skills with high attention to detail
• Strong written and verbal communication skills in English (Arabic is a plus)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to work effectively with engineering and site execution teams under tight deadlines