Document Controller

Overview

• Manage the entire lifecycle of project documents including incoming and outgoing correspondence, drawings, specifications, and method statements.
• Register, track, and distribute Requests for Information (RFIs), Submittals (Material/Shop Drawings), and Technical Queries to the consultant/client.
• Maintain strict version control to ensure all site personnel are working with the latest approved drawings and documents.
• Process Non-Conformance Reports (NCRs) and Site Instructions as per the project’s workflow.
• Prepare and submit Material Submittals and Shop Drawing Submittals to the consultant/engineer for approval.
• Monitor the approval status rigorously (Pending, Reviewed, Approved, Rejected) and follow up with consultants to avoid delays in procurement and construction.
• Act as the point of contact between the site team, head office, consultants, and subcontractors regarding documentation flow.
• Enforce document control procedures and train site staff on proper naming conventions and submission protocols.
• Assist in audits by providing accurate documentation trails

Experience & Skills

• 2–5 years of experience, typically within the construction, engineering, or manufacturing sectors.
• Bachelor’s degree in Business Administration, Information Management, or Library Science.
• Relevant Certifications: Certified Document Controller (e.g., Consepsys DCPS), ISO 9001 certification
• Strong organizational and time management skills
• Attention to detail and accuracy
• Proficiency in MS Office (Excel, Word)
• Knowledge of document control procedures and standards
• Good communication and coordination skills

Job Type: Full-time