Document Controller cum Executive secretary

Role Overview

Document Control

• Manage the Document Control System, Document Register, tracking logs, document numbers, revisions, status, transmittals, and distribution.
• Receive, register, review for completeness, distribute, track, and archive incoming and outgoing project documents.
• Maintain electronic and hard-copy filing and archiving systems.
• Monitor submissions, reviews, approvals, overdue items, and follow-up actions.
• Distribute current approved revisions and withdraw or archive superseded documents.
• Prepare document status reports, trackers, and management reports using MS Excel.

Executive Administration

• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate meetings, prepare agendas and meeting materials, and record and distribute minutes and action items.
• Prepare, format, and manage letters, reports, presentations, correspondence, and official documents.
• Manage emails and correspondence on behalf of the Director.
• Follow up on pending actions, deadlines, submissions, and management instructions.
• Coordinate communication with management, clients, consultants, contractors, and internal departments.

Additional Support

• Maintain confidentiality of company, project, and management information.
• Assist with business travel, accommodation, appointments, and other administrative arrangements.
• Maintain accurate records and support day-to-day administrative coordination and document control.

Requirements

• Bachelor's degree is required.
• Five years of secretary experience is required.
• Arabic is required.
• Professional, organized, detail-oriented, and confidential working approach.

Compensation

• Pay range is QAR 5,000–8,000 per month.

Workplace

• Work location is in person.