Document Controller

Position Overview

Document Management

• Establish and maintain document control systems and procedures.
• Receive, log, distribute, and track drawings, specifications, contracts, correspondence, and other project documents.
• Maintain document version control and document registers.
• Implement document naming conventions and filing systems.
• Archive completed project documentation according to company and regulatory requirements.

Quality Control and Compliance

• Review documents for completeness, accuracy, and compliance with project requirements.
• Coordinate document reviews and approvals with project stakeholders.
• Track document submissions, reviews, and approval status.
• Ensure adherence to document control procedures and industry standards.
• Maintain confidentiality and security of sensitive project information.

Communication and Coordination

• Serve as liaison between project teams, contractors, consultants, and clients regarding document matters.
• Distribute documents according to distribution matrices.
• Coordinate document transmittals and maintain transmission records.
• Prepare and distribute relevant documentation for project meetings.

Required Skills and Experience

• High school diploma or equivalent is required; an Associate's degree is preferred.
• At least 8 years of document control experience, preferably in construction or engineering.
• Experience with construction project lifecycles and documentation requirements.
• Proficiency in Procore, Aconex, SharePoint, or similar document management systems.
• Proficiency in establishing workflows on Aconex.
• ISO 19650 certification or equivalent ISO quality certification.
• Advanced Microsoft Office Suite knowledge, particularly Excel.
• Familiarity with CAD software and drawing management.
• Understanding of construction drawings, specifications, and technical documents.
• Knowledge of quality management systems such as ISO 9001 is advantageous.

Desired Skills and Competencies

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to work under pressure and meet tight deadlines.
• Problem-solving skills and a proactive approach.
• Team collaboration and interpersonal skills.