Document Controller

Main Duties & Responsibilities

• Manage and maintain all incoming and outgoing project documents,
• correspondence, and records.
• Ensure all documents are properly logged, categorized, filed, and archived
• according to company procedures.
• Maintain document control registers, tracking logs, and filing systems for:
• o Drawings
• o Technical submittals
• o Material submittals
• o RFIs
• o Shop drawings
• o Method statements
• o Inspection requests
• o Contracts and correspondence
• Distribute approved documents to relevant departments, consultants, clients,subcontractors, and site teams.
• Monitor document revisions and ensure only the latest approved versions are in circulation.
• Coordinate with project managers, engineers, procurement team, consultants,
• and subcontractors regarding document submissions and approvals.
• Prepare transmittals for document submissions and maintain accurate records of all submissions.
• Follow up on pending approvals, comments, and document status updates.
• Ensure confidentiality and security of all company and project documents.
• Assist in preparing reports related to document control activities and project documentation status.
• Organize and maintain both electronic and hard copy filing systems.
• Support project teams during tendering, execution, and handover stages.
• Prepare final project documentation and close-out files upon project completion.
• Ensure compliance with company standards, ISO procedures, and project requirements.
• Assist administrative and project teams with general coordination and documentation support when required.