indeed
DOCUMENT CONTROLLER
Hyssna International
Abu Dhabi, UAE
Full Time
Mid
Onsite
2 weeks ago
Document ControlMicrosoft OfficeProject DocumentationRFI ManagementShop DrawingsMaterial Submittals
Free
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Document ControlMicrosoft OfficeProject Documentation
About the Role
Hyssna International is seeking a Document Controller to manage project documentation for interior fit-out projects in Abu Dhabi. The role involves handling drawings, RFIs, submittals, and ensuring compliance.
Key Skills for This Role
Document ControlMicrosoft OfficeProject DocumentationRFI ManagementShop DrawingsMaterial Submittals
Responsibilities
- Manage all incoming and outgoing project documents, drawings, RFIs, submittals, transmittals, material approvals, and correspondence
- Coordinate with Project Managers, Site Engineers, QS, Procurement, Designers, Consultants, Accounts and Clients regarding document submissions
- Ensure all revisions of drawings and documents are updated and distributed to relevant departments
- Prepare and issue transmittals for technical documents and shop drawings
- Monitor document workflows and ensure timely submission and approval of project documentation
- Maintain electronic and hard copy filing systems in accordance with company procedures
- Assist in preparing project close out documentation, handover files, operation and maintenance manuals, and as built documentation
- Maintain confidentiality of company and project information
- Support the project team with administrative and documentation requirements
Requirements
- Bachelor's Degree or Diploma in Business Administration or a related field
- Minimum 1–3 years of UAE experience as a Document Controller in an Interior Fit Out or Construction company
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication skills in English
- High level of accuracy and attention to detail
Full Job Posting
Job Description
- We are seeking a highly organized and detail oriented Document Controller to join our team.
- The successful candidate will be responsible for managing, controlling, and maintaining all project documentation to ensure accuracy, compliance, and timely distribution throughout the project lifecycle.
- The ideal candidate should have previous experience in the UAE construction or interior fit out industry and possess excellent organizational and communication skills.
Key Responsibilities
- Manage all incoming and outgoing project documents, drawings, RFIs, submittals, transmittals, material approvals, and correspondence.
- Coordinate with Project Managers, Site Engineers, QS, Procurement, Designers, Consultants, Accounts and Clients regarding document submissions.
- Ensure all revisions of drawings and documents are updated and distributed to relevant departments.
- Prepare and issue transmittals for technical documents and shop drawings.
- Monitor document workflows and ensure timely submission and approval of project documentation.
- Maintain electronic and hard copy filing systems in accordance with company procedures.
- Assist in preparing project close out documentation, handover files, operation and maintenance manuals, and as built documentation.
- Maintain confidentiality of company and project information.
- Support the project team with administrative and documentation requirements.
Qualifications
- Bachelor's Degree or Diploma in Business Administration or a related field.
- Minimum 1–3 years of UAE experience as a Document Controller in an Interior Fit Out or Construction company.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in English.
- Ability to prioritize multiple tasks and meet project deadlines.
- High level of accuracy and attention to detail.
Preferred Skills
- Experience handling shop drawings, material submittals, RFIs, MIRs, technical submittals, and project correspondence.
- Familiarity with interior fit out project documentation and approval processes.
- Ability to work under pressure in a fast paced project environment.
- Strong coordination and teamwork skills.
- Valid UAE Driver's License
- Can join immediately
Benefits
- To be discussed upon interview
Work Location
- In person
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