Document Controller

Job Purpose

Key Responsibilities

• Prepare and process payment certificates and supporting documentation.
• Coordinate with vendors and suppliers to obtain the required documents for payment processing.
• Respond to vendor queries and provide support on documentation and project coordination matters.
• Raise Purchase Requisitions (PRs) and budget requests in accordance with company procedures.
• Maintain accurate filing and document control systems, ensuring all project and vendor-related documents are stored in the appropriate folders and locations.
• Track and follow up on pending documentation required for payments, approvals, and project activities.
• Ensure proper version control, organization, and retrieval of project documents.
• Support the project team with general administrative and documentation requirements.
• Liaise with internal departments, vendors, and other stakeholders to ensure timely completion of documentation and payment-related processes.
• Assist in maintaining accurate records and reports related to project expenditure, purchase requests, and vendor documentation.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Civil Engineering, Mechanical Engineering, Construction Management or a related Engineering discipline.
• Previous experience in document control, project coordination, construction, engineering, or a similar role is preferred.
• Knowledge of AutoCAD/CAD is preferred.
• Good understanding of documentation processes, filing systems, and project coordination.
• Experience with document management systems like SharePoint, or similar is an advantage.
• Experience in preparing or coordinating payment certificates and vendor documentation would be an advantage.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills with excellent attention to detail.
• Good communication and coordination skills, with the ability to effectively deal with vendors and internal stakeholders.
• Ability to manage multiple tasks and follow up effectively on pending requirements.