Document Control Specialist

• Support the Quality Management System by maintaining accurate and current documented information.

• Assist with implementation and maintenance of document-control processes consistent with applicable ISO 9001 requirements.

• Support internal and external audits by retrieving controlled documents and quality records and providing objective evidence of document and record control.

• Identify documentation that is missing, outdated, incomplete, or inconsistent with established requirements and escalate issues appropriately.

• Support corrective action activities involving document revisions or updates.

• Maintain traceability and configuration control of applicable customer and contract documentation.

• Support audits, surveys, source inspections, and customer reviews by providing accurate and retrievable documentation.

• Follow company requirements for handling controlled technical information, proprietary information, and other protected records.

• Escalate suspected discrepancies involving customer-controlled documentation, configuration, revision status, or record integrity.

• Maintain quality records in accordance with established retention, storage, identification, retrieval, protection, and disposition requirements.

• Monitor record retention requirements and assist with authorized disposition of expired records.

• Verify records are legible, complete, properly identified, and retrievable.

• Maintain records associated with inspections, testing, calibration, training, nonconformances, corrective actions, audits, production, and other QMS activities as assigned.

• Support electronic records management and database/document-management activities.

• Provide guidance to employees on document-control procedures and proper use of controlled documentation.

• Communicate document revisions and status changes to affected personnel.

• Assist with periodic reviews of procedures and work instructions to ensure documents remain current and effective.

• Perform other quality and document-control duties as assigned.

• High school diploma or equivalent required; associate degree or technical/quality-related education preferred.

• 1–2 years of administrative, manufacturing, quality, records-management, or document-control experience preferred; relevant entry-level candidates will be considered.

Preferred Qualifications

• Familiarity with ISO 9001 Quality Management Systems.

• Familiarity with document control, configuration management, or quality records.

• Experience supporting internal, customer, or third-party audits.

• Familiarity with engineering drawings, specifications, work instructions, and manufacturing documentation.