paycor
Document Control Manager
Instrata Technologies
Baton Rouge, USA
Full-time
Senior Level
Onsite
Discovered 1 weeks ago
Free
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- Develop and maintain document control procedures, workflows, and standards across multiple projects and business units.
- Manage project document repositories, ensuring proper organization, version control, retention, accessibility, and distribution of project records.
- Coordinate and track RFIs, submittals, transmittals, drawings, specifications, and engineering documentation throughout project execution.
- Facilitate document workflows between project teams, field personnel, subcontractors, engineering groups, customers, and other stakeholders.
- Collect, review, and maintain field redlines, as-built drawings, testing documentation, commissioning records, and turnover deliverables.
- Ensure project documentation remains current, accurate, and aligned with contractual requirements and customer expectations.
- Monitor documentation status and proactively identify missing, incomplete, or overdue deliverables that could impact schedules or turnover milestones.
- Support project closeout activities by coordinating the development and delivery of complete turnover packages.
- Partner with Project Managers, QA/QC teams, commissioning personnel, and field operations to support readiness reviews and project handover activities.
- Generate reports, dashboards, and status updates related to document control, compliance, and turnover readiness.
- Establish and maintain document naming conventions, filing structures, and quality standards across projects.
- Support audits, quality reviews, customer documentation requests, and compliance initiatives.
- Identify opportunities to improve document workflows, increase efficiency, and strengthen information management processes.
- Ensure consistency and integrity between project records, field activities, and final deliverables throughout the project lifecycle.
- Strong understanding of document control principles, document lifecycle management, and version control best practices.
- Experience managing RFIs, submittals, transmittals, as-built documentation, turnover packages, and project closeout records.
- Knowledge of construction project workflows, commissioning processes, and turnover requirements.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple projects and priorities simultaneously in a fast-paced environment.
- Strong analytical and problem-solving abilities with a focus on accuracy and process improvement.
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