The Disbursement Coordinator supports the accurate and timely setup, funding, and distribution of settlement-related payments by coordinating with Project Managers, Project Coordinators, and Counsel. This role is responsible for managing key financial and administrative tasks including EIN applications, bank account setup, funding follow-up, payment verification, daily reconciliation, fraud monitoring, and project tracking. The ideal candidate is highly organized, detail-oriented, experienced with Microsoft Excel and comfortable working in a fast-paced environment where accuracy, communication, and follow-through are essential.
Key Skills for This Role
Microsoft Office SuiteMicrosoft ExcelPositive PayACH
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About Apex
Apex Class Action, LLC is a third-party class action administration firm specializing in managing the complex process of administering the settlements of class action lawsuits. Our services encompass everything from ensuring proper notice to class members to managing the disbursement of settlement funds.
Job Summary
The Disbursement Coordinator supports the accurate and timely setup, funding, and distribution of settlement-related payments by coordinating with Project Managers, Project Coordinators, and Counsel. This role is responsible for managing key financial and administrative tasks including EIN applications, bank account setup, funding follow-up, payment verification, daily reconciliation, fraud monitoring, and project tracking. The ideal candidate is highly organized, detail-oriented, experienced with Microsoft Excel and comfortable working in a fast-paced environment where accuracy, communication, and follow-through are essential.
Key Responsibilities
Apply for Employment Identification Numbers with the Internal Revenue Service.
Coordinate with banking partners to open and maintain case-related bank accounts.
Send funding confirmation emails to PM, PC, and Defense teams.
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Follow up with PM, PC, and Defense teams on outstanding funding.
Request and confirm Class Representative addresses with Plaintiffs’ Counsel.
Obtain and verify attorney fee and cost splits with Plaintiffs’ Counsel.
Confirm banking instructions with Plaintiffs’ Counsel before issuing payment.
Reconcile negotiated checks daily and monitor for potential fraud.
Maintain project management tools to track deadlines and task completion.
Partner with the project management team to ensure accurate distributions and resolve issues.
Support account reporting activities, including Positive Pay, ACH and wire transfers, and account closures, as responsibilities expand.
Skills & Requirements
1+ years of analyst experience or equivalent role involving data accuracy, data handling and reconciliation.
Proficiency with the Microsoft Office Suite : Word: check printing and correspondence Excel: advanced spreadsheet management and formulas Outlook: professional communication and task coordination
Word: check printing and correspondence
Excel: advanced spreadsheet management and formulas
Outlook: professional communication and task coordination
Experience using a project tracking or task management tool .
Strong attention to detail and a commitment to accuracy.
Excellent time management and organizational skills, ability to juggle multiple small tasks with precision.
A fast learner who can independently track down answers and complete work efficiently.
Proactive, self-starting attitude with the ability to thrive in a fast-paced environment .
Clear and professional communication skills for interacting with internal team members.
Benefits
Competitive salary
Medical benefits offered
Opportunity for professional growth and development
Exposure to the legal and administrative aspects of class action settlements
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Language
English: Required
About Apex Class Action, LLC
Legal Services22 employeesFounded 2023
Third-party class action settlement administrator serving plaintiff and defense law firms nationwide.