Deputy Manager_Projects

Deputy Manager_Projects

About The Business

Key Responsibility

• Manage and maintain all project documentation within the Electronic Document Management System.
• Ensure all incoming and outgoing documents are registered, distributed, tracked and archived in accordance with project procedures.
• Perform quality checks on document metadata, numbering, revision status and document classification before submission.
• Coordinate with engineering, construction, quality, vendors, and clients regarding document submissions and comments.
• Monitor document review workflows and ensure timely processing of transmittals, submittals, and correspondence.
• Maintain document registers and generate periodic reports on document status, review progress and aging.
• Ensure compliance with project document control procedures, standards, and client requirements.
• Support audits by providing accurate document records and traceability.
• Manage revision control and ensure only the latest approved documents are available for use.
• Track overdue reviews and follow up with stakeholders to meet document turnaround times (TAT).

Qualification

• Essential Qualification: Diploma / BE / B. Tech

Experience

Additional Technical Requirements

• Strong knowledge of document control principles and best practices.
• Strong reporting and presentation skills for document status, KPIs and aging reports.
• Ability to work effectively within EIDA, SharePoint or similar document management systems.
• Experience in engineering, EPC, infrastructure or construction project document management.
• Familiarity with document numbering systems, revision control, and transmittal processes.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Understanding of quality management systems and document control procedures.
• Excellent written and verbal communication skills in English. Capable of communicating effectively with consultants, contractors and internal stakeholders.