Deputy Manager Procurement Auditor

Job Summary

• Review Purchase Order Approval Note Files

• Vendor Onboarding and Assessment:
• Assist in the onboarding process of new vendors, verifying documentation, capabilities, and compliance with procurement standards.
• Ensure vendor qualification aligns with project and organizational needs.
• Verification of Comparative Statements:
• Scrutinize comparative charts prepared by buyers to confirm thorough vendor evaluation and fair negotiations.
• Ensure that all procurement decisions are justified and cost-effective.

• Market Price Validation

• Regularly assess and benchmark procurement prices against prevailing market rates in the UAE construction industry.
• Raise flags when inconsistencies or overpricing are observed.
• Technical Understanding of Procurement Materials:
• Interpret technical specifications in purchase requests and validate the appropriateness of selected materials or services.
• Liaise with technical teams where required for clarity.

• Review Purchase Orders

• To ensure all item/BOQs including FOCs are captured in line with PO approval note.
• To ensure all specifications are correctly captured in line with PO approval note
• To ensure all rate per unit are correctly captured in line with PO approval note
• To ensure all other terms and conditions including payments terms are captured correctly in line with PO approval note.
• To ensure all necessary documents are attached along with PO in Xpedeon
• Communication and Query Resolution
• Independently communicate with procurement teams to clarify or escalate discrepancies and ensure corrective actions are taken.
• Document and follow up on all queries raised.
• Performance Monitoring
• Monitor and report on the efficiency, accuracy, and turnaround time of procurement documentation and approvals.
• Recommend process improvements to enhance procurement audit outcomes.
• Risk Identification and Mitigation
• Identify procurement-related risks such as single vendor dependency, price inflation, or contract ambiguities.
• Propose preventive or corrective measures to reduce risk exposure.
• Reporting and Documentation:
• Maintain detailed records of audit findings, vendor assessments, and PO reviews.
• Prepare periodic reports for management summarizing audit activities, trends, and recommendations.
• Ensure adherence to corporate policies, governance standards and regulatory requirements.
• Mentor and guide junior audit staff in performing audit procedures and documentation.
• Collaborate with Finance, Procurement and Project Teams for smooth implementation of audit recommendations.

• Senior Manager - Audit

• Relevant Departments
• Senior Management

External

• Vendors / Contractors (as needed)
• Regulatory Authorities (if applicable)

FRAMEWORKS, BOUNDARIES & DECISION-MAKING AUTHORITY

• Operates within the Internal Audit framework and organizational policies.
• Authorized to review, report and recommend procurement audit findings.
• Escalates critical non-compliance, risk or process issues to Internal Audit Head and senior management.

Qualification &Experience

• Should be an engineer, either civil or mechanical.
• Has worked as a buyer for atleast 5 years in UAE construction industry.
• 5–8 years of experience in procurement, internal audit, or related roles.
• 5–8 years of relevant experience, including mandatory UAE experience in a similar role.

Skills & Competencies

• Strong understanding of end-to-end procurement cycle
• Ability to assess supplier risk, cost control and contract compliance
• Experience with ERP systems (SAP, Oracle) and procurement modules
• High attention to detail and analytical thinking
• Excellent report-writing and communication skills
• Familiarity with UAE laws (VAT, ESR, AML)
• High integrity, objectivity and professional scepticism
• Strong stakeholder management and negotiation skills.
• Ability to work under pressure and manage multiple audits simultaneously.