Data Entry Clerk / Document Controller Assistant / Office Helper

Hotel / Motel Owner & General Manager Forum

Remote, UAE

Part-time

Mid-Senior

Remote

Discovered 2 weeks ago

Data entryDocument controlRecords management and digital filingMicrosoft Excel, Word, Outlook, and PowerPointGoogle WorkspaceAdobe Acrobat

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Data entryDocument controlRecords management and digital filing

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The Role

This is a part-time remote role supporting data processing, document management, electronic filing, records administration, office coordination, and routine operational tasks.

The ideal candidate is organized, detail-oriented, digitally confident, and able to manage multiple administrative requests while maintaining accurate and confidential records.

Employment Details

Employment type is part-time.
The stated work arrangement is fully remote in the United Arab Emirates.

Data and Records Administration

Enter, update, verify, and maintain business information in databases, spreadsheets, CRM systems, and internal platforms.
Process information from forms, invoices, applications, reports, emails, spreadsheets, and other source documents.
Review data for accuracy, completeness, consistency, and correct formatting.
Identify duplicate, incomplete, outdated, or inconsistent records and coordinate corrections.
Scan, upload, rename, classify, index, and archive electronic documents.
Maintain organized digital and physical filing systems for administrative, financial, operational, HR, customer, and commercial records.

Document Control and Coordination

Prepare and update document registers, trackers, spreadsheets, logs, lists, and administrative databases.
Support version tracking, document distribution, filing, retrieval, and status monitoring.
Ensure approved documents are stored in the correct folders, systems, and repositories.
Retrieve documents promptly for authorized employees or departments.
Assist finance, HR, procurement, operations, sales, compliance, and management teams with document requests.
Follow up when required information, signatures, approvals, or supporting documents are missing.

Administrative Support

Prepare letters, forms, reports, spreadsheets, presentations, schedules, and routine administrative documents.
Support calendar management, meetings, appointments, email administration, correspondence tracking, and internal communications.
Maintain office-supply records and coordinate approved stationery, printing, equipment, and administrative requirements.
Assist with invoice, purchase-order, receipt, expense, and payment-document organization.
Perform basic reconciliation between spreadsheets, databases, source documents, and internal systems.
Support digitization projects and conversion of paper records into structured electronic files.

Compliance and Improvement

Assist with employee onboarding documentation, forms, access requests, and administrative records.
Maintain records for audits, inspections, internal reviews, and management requests.
Prepare daily, weekly, and monthly administrative reports and status summaries.
Support supervisors and department coordinators with routine administrative and office-related tasks.
Monitor outstanding documentation and follow up to ensure deadlines are met.
Maintain confidentiality and follow data-protection, records-retention, document-control, and applicable UAE requirements.

Requirements

A bachelor’s degree or equivalent qualification in a related field is preferred.
Three or more years of relevant professional experience is preferred.
Strong data-entry, document-management, filing, scanning, and administrative skills are required.
Excellent spoken and written English communication skills are required.
Additional languages including Arabic, Hindi, Urdu, Mandarin, French, or Russian are advantageous.
Exceptional attention to detail, accuracy, organization, time management, prioritization, and follow-up abilities are required.

Systems and Working Skills

The role requires proficiency in Microsoft Excel, Word, Outlook, PowerPoint, Google Workspace, Adobe Acrobat, and cloud-storage platforms.
Experience with SharePoint, Microsoft Teams, Google Drive, Dropbox, ERP, CRM, or document-management systems is advantageous.
Familiarity with document version control, digital filing, records retention, and document-quality checks is advantageous.
UAE or GCC experience in relevant sectors is advantageous.
Relevant document-control, records-management, data-entry, or office-administration certifications are advantageous but not required.

What We Offer

Flexible part-time working opportunities in a structured business-support environment.
Competitive compensation aligned with experience, data-entry expertise, document-control skills, and administrative responsibilities.
Opportunities to develop expertise in data management, document control, records administration, office operations, and business support.
Exposure to multiple departments, digital systems, business documents, and operational processes.
Professional development and continuous learning in office technology, document management, digital transformation, and administrative operations.
A collaborative environment that values accuracy, confidentiality, organization, reliability, efficiency, and professional service.