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Crewing Coordinator
ROVOP
Dubai, UAE
Full Time
Mid
Onsite
1 months ago
Crew SchedulingLogistics CoordinationMicrosoft OfficeVisa ProcessingPayroll QueriesCommunication
Free
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Crew SchedulingLogistics CoordinationMicrosoft Office
About the Role
ROVOP is hiring a Crewing Coordinator in Dubai to manage ROV crewing and logistics for offshore projects. Responsibilities include scheduling crew changes, coordinating visas and travel, and supporting project managers.
Key Skills for This Role
Crew SchedulingLogistics CoordinationMicrosoft OfficeVisa ProcessingPayroll QueriesCommunication
Responsibilities
- Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes
- Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel
- Facilitate Visa requirements, with external providers
- Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements
- Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
- Deal with any associated payroll queries and re directing queries as necessary
- Assist Project Managers in ensuring the efficient delivery of projects
- When required; assist with the Organisation of PPE and kit requirements for offshore personnel
- Prepare project assignment notes, travel letters and any other travel or project information
- Assist with the preparation of regular monthly invoices
- Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team
- Support and apply for any client required documentation – i.e., LOI’s etc
Requirements
- Previous working experience in a similar role
- Experience within a 'service company' culture
- Experience of contributing to a team and delivery against schedule driven targets and deadlines
- PC literate with proven experience and knowledge of Microsoft Office Packages including Word, Excel, PowerPoint and Outlook
- Experience of dealing with ad hoc offshore work is desirable
Full Job Posting
Company Overview
- ROVOP is a Global ROV specialist with an unrivalled track record of reliability and a technologically advanced fleet of subsea remotely operated vehicles.
Role Summary
- The Crewing Coordinator is responsible for all aspects of ROV crewing and logistics as per project allocation. In addition, you will also assist in other tasks as directed to ensure the Operations department runs efficiently.
Key Duties and Responsibilities
- Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes
- Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel
- Facilitate Visa requirements, with external providers
- Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements
- Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
- Deal with any associated payroll queries and re directing queries as necessary
- Assist Project Managers in ensuring the efficient delivery of projects
- When required; assist with the Organisation of PPE and kit requirements for offshore personnel
- Prepare project assignment notes, travel letters and any other travel or project information
- Assist with the preparation of regular monthly invoices
- Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team
- Support and apply for any client required documentation – i.e., LOI’s etc
About You
- You should have previous working experience in a similar role and experience within a 'service company' culture.
- Additionally, you should have experience of contributing to a team and delivery against schedule driven targets and deadlines.
- You must be PC literate with proven experience and knowledge of Microsoft Office Packages including Word, Excel, Power Point and Outlook.
- Experience of dealing with ad hoc offshore work is desirable.
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