Coordinator, Operations
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
AVI-SPL is hiring an Operations Coordinator to assist in managing AV systems integration projects. The role involves supporting project managers, reviewing contract documents, soliciting subcontractor quotes, ordering materials, and ensuring project documentation and closeout.
Key Skills for This Role
Responsibilities
- Assist Project Manager or Senior Project Manager with project tasks as assigned
- Review and acquire thorough knowledge of contract documents for each assigned project
- Solicit quotes from qualified subcontractors as required
- Participate in internal project kick off meetings
- Assist with internal and external project communication and documentation
- Provide weekly job progress reports to stakeholders
- Assist with ordering materials for projects
- Assist with management in the change order process
- Verify quality of work performed by internal resources and subcontractors
- Assist in facilitation of testing and certification of installed systems
- Ensure all closeout/as built documentation is created and stored
Requirements
- Minimum high school diploma or equivalent
- Formal education in Electronics or related field preferred
- Minimum 3 5 years experience as a Project Coordinator in the AV industry
- Ability to read and comprehend project technical and construction documents
- Proficient with Microsoft Office, Microsoft Project, and Adobe Acrobat
- Valid Driver's License and acceptable Motor Vehicle Record
- Ability to travel to various job sites throughout the U.S.
Full Job Posting
Job Summary
- Assist in the management of AV systems integration projects to achieve time, scope, budget, quality, safety, and customer satisfaction requirements.
Essential Duties and Responsibilities
- Assist Project Manager or Senior Project Manager with project tasks as assigned
- Review and acquire a thorough knowledge of contract documents for each assigned project including but not limited to: project scope of work, bid drawings and specifications, contract, subcontractor scopes of work, and construction schedules
- Solicit quotes from qualified subcontractors as required
- Participate in internal project kick off meetings that include key participants from sales, engineering, fabrication, and installation
- Assist with internal and external project communication and documentation from the time of project handoff from account management through close out
- Provide weekly job progress reports to all internal and external stakeholders
- Assist with ordering of materials for projects from engineering approval through production administration order placement
- Assist with management in the change order process
- Verify quality of work performed by internal resources and subcontractors
- Assist in facilitation of the testing and certification of installed systems
- Stay abreast of project management processes and project steps
- Ensure all closeout/as built documentation is created and stored in respective job folder locations for service and/or future office reference
Skills and Abilities
- Ability to proactively plan, troubleshoot, and solve technical, personnel, and other project related issues
- Ability to understand and maintain project budgets
- Understand AV system functionality and installation processes and techniques
- Ability to read and comprehend project technical and construction documents
- Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project, and Adobe Acrobat
- Ability to supervise and manage tasks and personnel to meet project objectives
- Self starter capable of working independently and ensuring to meet deadlines
- Excellent communication and interpersonal skills both verbal and written
- Ability to balance multiple tasks with changing priorities
- Demonstrate time management skills with attention to detail
- Valid Driver’s License and a Motor Vehicle Record that meets AVI SPL Driving Privileges standards
- Ability to travel to various job sites throughout the U.S.
Education and/or Experience
- Minimum high school diploma or equivalent
- Formal education in Electronics or related field preferred
- Minimum 3 5 years’ experience as a Project Coordinator in the AV industry
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at AVI-SPL
Technician, Installation 2
Dubai, UAE
Long Description: WHO WE ARE AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We a
Technician, Installation 2
Dubai, UAE
Long Description: WHO WE ARE AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We a
Spec, Commissioning
Dubai, UAE
Long Description: Day-To-Day Responsibilities: Read and interpret electronic schematics and architectural blueprints Test point-to-point functionality of systems Review project Scope of Work (SOW) to ensure quality and
Technician, Installation 2
Dubai, UAE
Long Description: WHO WE ARE AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We a
Manager, Account
Dubai, UAE
Long Description: Job Summary Generate sales for Audio Visual systems through developing and maintaining client relationships and expanding the company's current client base. Essential Duties and Responsibilities Identif