Coordinator, Operations
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Key skills for this role
About the Role
AVI-SPL Middle East seeks a Project Coordinator to assist in managing AV systems integration projects, ensuring time, scope, budget, quality, safety, and customer satisfaction. Requires 3-5 years of AV industry project coordination experience, knowledge of AV systems, and proficiency in Microsoft Office and Project.
Key Skills for This Role
Responsibilities
- Assist Project Manager or Senior Project Manager with project tasks as assigned
- Review and acquire thorough knowledge of contract documents for each assigned project
- Solicit quotes from qualified subcontractors as required
- Participate in internal project kick off meetings
- Assist with internal and external project communication and documentation from handoff through close out
- Provide weekly job progress reports to all internal and external stakeholders
- Assist with ordering of materials for projects
- Assist with management in the change order process
- Verify quality of work performed by internal resources and subcontractors
- Assist in facilitation of testing and certification of installed systems
- Ensure all closeout/as built documentation is created and stored
Requirements
- Minimum high school diploma or equivalent
- Minimum 3 5 years’ experience as a Project Coordinator in the AV industry
- Ability to read and comprehend project technical and construction documents
- Proficient with Microsoft Office, Microsoft Project, and Adobe Acrobat
- Valid Driver’s License and acceptable Motor Vehicle Record
- Ability to travel to various job sites throughout the U.S.
Full Job Posting
Job Summary
- Assist in the management of AV systems integration projects to achieve time, scope, budget, quality, safety, and customer satisfaction requirements.
Essential Duties And Responsibilities
- Assist Project Manager or Senior Project Manager with project tasks as assigned.
- Review and acquire a thorough knowledge of contract documents for each assigned project.
- Solicit quotes from qualified subcontractors as required.
- Participate in internal project kick off meetings that include key participants from sales, engineering, fabrication, and installation.
- Assist with internal and external project communication and documentation from handoff through close out.
- Provide weekly job progress reports to all internal and external stakeholders.
- Assist with ordering of materials for projects from engineering approval through production administration order placement.
- Assist with management in the change order process.
- Verify quality of work performed by internal resources and subcontractors.
- Assist in facilitation of the testing and certification of installed systems.
- Stay abreast of project management processes and project steps.
- Ensure all closeout/as built documentation is created and stored in respective job folder locations.
Skills And Abilities
- Ability to proactively plan, troubleshoot, and solve technical, personnel, and other project related issues.
- Ability to understand and maintain project budgets.
- Understand AV system functionality and installation processes and techniques.
- Ability to read and comprehend project technical and construction documents.
- Proficient with Microsoft Office (Word, Excel, Outlook), Microsoft Project, and Adobe Acrobat.
- Ability to supervise and manage tasks and personnel to meet project objectives.
- Self starter capable of working independently and ensuring to meet deadlines.
- Excellent communication and interpersonal skills both verbal and written.
- Ability to balance multiple tasks with changing priorities.
- Demonstrate time management skills with attention to detail.
- Valid Driver’s License and a Motor Vehicle Record that meets AVI SPL Driving Privileges standards.
- Ability to travel to various job sites throughout the U.S.
Education and/or Experience
- Minimum high school diploma or equivalent.
- Formal education in Electronics or related field preferred.
- Minimum 3 5 years’ experience as a Project Coordinator in the AV industry.
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