Coordinator, Fiscal Systems Programs (54582)

• Monitor and maintain team’s program materials on the internal network (SharePoint).
• Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).
• Schedule meetings with internal and external partners. Reserve space for both in-office meetings and/or virtual ones (e.g., Zoom, Teams).
• Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations
• Copy-edit and format working papers and other materials
• Work with program staff on outreach, external engagement, and marketing.
• Assist with data collection projects, as requested.
• Process Requests for Proposals and fellowship applications.
• Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed

• Work with internal and external partners to ensure event-related tasks stay on track.
• Gather participant and faculty contact information, assist with requests for event-related deliverables.
• Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

• Obtain necessary contract information for procurement. Correspond with researchers and universities to explain Lincoln contract requirements. Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.
• Assist with payment processing for contract deliverables.
• Produce budget estimates for events
• Obtain budget reports for specific projects upon request.
• Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.
• Resolve missing or inaccurate entries and m onitor the finance system to ensure that vendors receive payments in a timely manner.

• Work with program staff and Institute web team to update and monitor website content.
• Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.
• Provide testing and quality control for the tax program’s online property tax database. Report bugs using the web developer’s ticket system.

Other Duties as Needed or Assigned.

• 2–3 years of relevant experience
• Excellent writing and editing skills.
• High degree of organization and attention to detail, and capable of handling multiple projects simultaneously.
• Demonstrated ability to meet deadlines ahead of schedule.
• Self-sufficient yet team focused.
• Strong interpersonal communication skills and ability to work independently and with colleagues across several areas in the organization.
• Demonstrated initiative, and ability to adapt in a dynamic environment.
• Creative ability to find fresh solutions and new insights to improve the quality of projects and events.
• Proficiency in M.S. Word, Excel, PowerPoint, Outlook, and Salesforce/Pardot (preferred).
• A U.S. Citizen or legally authorized to work in the U.S. without the need for future sponsorship.

Application Process Please submit a cover letter and resume.

The cover letter should succinctly describe your interest in joining the team, your qualifications, and the relevant expertise and experience you offer.

Applications will be considered on a rolling basis until the position is filled.

Overview - Salary Grade: 3 The salary range for this role is posted above and depends on the level of education and years of experience.

We value internal and external equity and encourage those who may be missing qualifications to still submit their materials.

Our Benefits Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 – Jan 1 each calendar year, (n) flexible schedule and option for a compressed 4 day workweek, (o) tuition and staff development reimbursement, (p) pet insurance, and (q) Employee Assistance Program.

Our Values Cooperation and Teamwork, Forthright Feedback, Initiative, Acceptance of Responsibility, Multicultural Sensitivity

Equal Opportunity Employer The Lincoln Institute of Land Policy is dedicated to creating an inclusive work environment by hiring, training, promoting, and carrying out personnel procedures with respect to compensation, benefits, transfers, layoffs, or terminations, on the basis of individual merit, experience, and ability without regard to race (including traits historically associated with race such as hair texture, length of hair, protective hairstyles or cultural or religious headdresses), color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, military service, serious medical condition, expunged juvenile record, personal appearance, family responsibilities, matriculation, political affiliation, status as a victim, credit information, homelessness status, reproductive health decision making, or any other characteristic protected by law or otherwise.

Pay Transparency Nondiscrimination Provision Lincoln Institute of Land Policy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Non-Smoking Organization Lincoln Institute of Land Policy is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Lincoln Institute of Land Policy at all times, including, but not limited to, indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Lincoln Institute of Land Policy property.

MA Polygraph Statement It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.