Construction Project Support Administration Supervisor

• Ensure project administration activities comply with company policies, client requirements, contractual obligations, and internal control procedures.
• Monitors required documentation, approvals, insurance certificates, lien waivers, releases, safety records, and subcontractor compliance materials.
• Support internal and external audits by maintaining complete, accurate, and readily accessible project records.
• Protect confidential company, client, employee, and subcontractor information.

• Supervise, coach, and develop project administration professionals.
• Assign responsibilities and balance of workloads according to project priorities, deadlines, and team capacity.
• Establish clear performance expectations and monitor work quality, accuracy, productivity, and timely completion.
• Train and onboard new employees on company procedures, systems, documentation standards, and project requirements.
• Conduct team meetings, provide ongoing feedback, and support employee development.
• Facilitate effective communication among project administration, internal stakeholders, and client representatives.
• Serve as the escalation point for workflow-related issues.
• Provide coverage planning and cross-training to maintain operational continuity during absences or changes in staffing.
• Promote accountability, teamwork, process consistency, and continuous improvement.

• Bachelor’s degree in business administration, construction management, accounting, finance, or related field preferred.
• Five or more years of experience in construction project administration, contract administration, project controls, accounting support, or related function.
• Prior supervisory or team leadership experience required.
• Experience supporting large or complex construction projects preferred.
• Experience working with subcontractors, purchase requests, purchase orders, contracts, invoices, payment applications, and project cost documentation.

• Fluent in spoken, written, and reading proficiency in both English and Mandarin Chinese.
• Strong leadership, coaching, delegation, and team-building abilities.
• Strong knowledge of construction administration, contract documentation, project financial processes, and compliance requirements.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, competing priorities, and time-sensitive deadlines.
• Strong analytical, problem-solving, and conflict-resolution skills.
• Effective communication and interpersonal skills with the ability to work across departments and organizational levels.
• Ability to handle confidential and sensitive information professionally.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, and project or enterprise resource planning systems.
• Ability to develop procedures, tracking tools, reports, and process improvements.

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.

Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.