Construction Project Coordinator, Architectural Trades

Key Responsibilities

• Architectural Planning & Coordination
• Coordinate architectural construction packages from design development and procurement through installation, inspection, deficiency correction, and final turnover.
• Review architectural drawings, reflected ceiling plans, room data sheets, door and hardware schedules, finish schedules, specifications, shop drawings, samples, mock-ups, method statements, and installation details.
• Confirm that subcontractor shop drawings and technical submittals are coordinated with the latest approved design information before materials are released for fabrication or installation.
• Identify discrepancies, missing information, constructability concerns, dimensional conflicts, and interface issues affecting architectural work.
• Prepare, submit, track, and close Requests for Information relating to architectural design, finishes, materials, dimensions, tolerances, interfaces, and installation requirements.
• Coordinate architectural requirements with structural, mechanical, electrical, plumbing, fire protection, communications, security, vertical transportation, and other interfacing disciplines.
• Work with design and field teams to confirm wall openings, embeds, sleeves, access panels, equipment clearances, ceiling coordination, service penetrations, backing, supports, and finishing requirements.
• Support the preparation of architectural work plans, look-ahead schedules, installation sequences, access requirements, logistics arrangements, and area-release plans.
• Coordinate architectural samples, colour selections, material approvals, control samples, first-work inspections, and mock-ups.
• Maintain architectural trackers for submittals, RFIs, samples, mock-ups, design changes, procurement, installation status, inspections, deficiencies, and closeout documentation.
• Procurement, Construction, and Field Coordination
• Assist in defining architectural subcontractor scopes of work and identifying scope gaps, exclusions, overlaps, and trade interfaces.
• Support the preparation and review of bid packages, technical comparisons, scope clarifications, supplier proposals, subcontractor submissions, and procurement recommendations.
• Coordinate with procurement teams, suppliers, fabricators, and architectural subcontractors to monitor material approvals, fabrication activities, delivery dates, storage requirements, and installation readiness.
• Track long-lead architectural materials and equipment, including doors and hardware, glazing systems, cladding, specialty finishes, ceiling systems, architectural metalwork, millwork, signage, and custom-fabricated components.
• Confirm that materials delivered to site correspond with approved submittals, samples, finishes, colours, quantities, and project requirements.
• Monitor architectural activities in the field and coordinate with site supervisors and subcontractors to maintain the required work sequence and planned production.
• Verify that work areas are ready before architectural subcontractors mobilize, including access, preceding-work completion, environmental conditions, dimensions, temporary services, material storage, and protection requirements.
• Coordinate access, hoisting, work zones, laydown areas, temporary protection, material handling, and interfaces between architectural subcontractors operating in shared areas.
• Participate in daily coordination meetings, weekly subcontractor meetings, look-ahead planning sessions, design reviews, quality meetings, and progress meetings.
• Monitor architectural subcontractor manpower, productivity, work fronts, constraints, and scheduled completion dates.
• Identify and escalate potential delays, incomplete prerequisites, design constraints, procurement risks, coordination conflicts, and quality concerns.
• Support the development and implementation of practical mitigation and recovery measures.
• Ensure architectural activities are carried out in compliance with project health and safety requirements, environmental requirements, approved work plans, and site procedures.
• Quality, Compliance, and Closeout
• Support quality assurance and quality control activities for architectural work.
• Verify that architectural installations comply with approved drawings, specifications, shop drawings, samples, mock-ups, manufacturer requirements, inspection and test plans, applicable codes, and project standards.
• Coordinate inspections with subcontractors, site supervision, quality personnel, consultants, designers, authorities, and other stakeholders, as applicable.
• Prepare and maintain inspection requests, checklists, deficiency lists, non-conformance records, corrective-action records, and associated quality documentation.
• Monitor workmanship, alignment, tolerances, finishes, colour consistency, joint treatment, transitions, interfaces, protection, and final appearance.
• Confirm that concealed architectural work and interfacing conditions are inspected before walls, ceilings, cladding systems, or other finishes are closed.
• Coordinate testing and specialist inspections related to architectural systems, where required, including water penetration, adhesion, pull testing, sealant, firestopping, door operation, hardware functionality, and other specified performance requirements.
• Manage architectural deficiencies from initial identification through correction, reinspection, acceptance, and closure.
• Coordinate room-by-room, area-by-area, or system-based inspections and turnover activities.
• Support the preparation of as-built drawings, warranties, maintenance information, attic stock records, spare-material inventories, operation and maintenance manuals, training records, product data, certificates, and turnover packages.
• Confirm that architectural closeout documentation is complete, accurate, properly organized, and submitted in accordance with project requirements.
• Support final cleaning, protection removal, touch-ups, finish repairs, and the presentation of completed areas for inspection and handover.
• Progress Reporting, Cost Control, and Change Management
• Track architectural progress by trade, area, level, work package, or construction zone.
• Maintain accurate records of completed quantities, planned versus actual progress, outstanding work, constraints, deficiencies, and forecast completion dates.
• Prepare weekly and monthly architectural progress reports, dashboards, photographs, trackers, and management updates.
• Assist with schedule reviews and short-term planning for architectural packages, including three-week, six-week, and other project-specific look-ahead schedules.
• Support quantity tracking, installed-progress measurement, subcontractor progress reviews, and payment-assessment processes.
• Review subcontractor progress claims against actual work completed, accepted materials, approved changes, deficiencies, and supporting records.
• Maintain records supporting architectural changes, including instructions, RFIs, site conditions, labour records, material records, photographs, quotations, and schedule impacts.
• Assist in identifying potential changes, scope growth, rework, design development, and out-of-sequence work.
• Support the review of subcontractor quotations and change-order documentation for completeness and alignment with the defined architectural scope.
• Assist with cost forecasting, commitment tracking, accruals, quantity reconciliation, and architectural package cost reporting.
• Monitor material waste, rework, damage, productivity, and subcontractor performance, and support corrective measures where needed.
• Maintain accurate daily and weekly records to support progress verification, commercial discussions, schedule analysis, and dispute avoidance.
• Identify trends, recurring constraints, and opportunities to improve architectural coordination, procurement, installation, inspection, and turnover processes.
• College diploma or bachelor's degree (preferred) in Architecture, Architectural Technology, Construction Management, Building Science, Engineering Technology, or another construction-related discipline.
• Two to three years of experience in project coordination, construction coordination, architectural construction, building finishes, or a related construction environment.
• Experience reviewing architectural drawings, specifications, shop drawings, material submissions, samples, and finish schedules.
• Experience coordinating subcontractors, suppliers, consultants, and field activities.
• Experience on large, complex building, transportation, transit, institutional, commercial, industrial, or infrastructure projects involving significant architectural scope is an asset.
• Experience with interior fit-out, exterior envelope, station finishes, public-facing areas, or high-quality architectural finishes is an asset.
• Ability to read and interpret architectural drawings, reflected ceiling plans, sections, elevations, details, schedules, specifications, contracts, and technical documentation.
• Understanding of architectural construction methods, materials, finishes, installation sequencing, tolerances, and trade interfaces.
• Working knowledge of common architectural packages such as masonry, drywall, ceilings, doors and hardware, glazing, waterproofing, roofing, cladding, flooring, tiling, painting, millwork, signage, firestopping, sealants, and architectural metalwork.
• Ability to compare drawings, shop drawings, specifications, samples, and field conditions to identify inconsistencies and missing information.
• Strong understanding of the coordination required between architectural installations and mechanical, electrical, plumbing, fire-protection, security, communications, and structural systems.
• Ability to prepare clear RFIs, meeting minutes, deficiency reports, progress reports, technical correspondence, trackers, and supporting change documentation.
• Strong planning and organizational skills, with the ability to manage multiple architectural packages, priorities, deadlines, and stakeholders.
• Strong attention to detail, particularly regarding finishes, dimensions, tolerances, interfaces, approved materials, and documentation status.
• Effective verbal and written communication skills.
• Ability to communicate professionally with project managers, superintendents, subcontractors, architects, consultants, suppliers, quality personnel, and client representatives.
• Ability to work collaboratively within a multidisciplinary project team while maintaining ownership of assigned actions.
• Strong problem-solving skills and the ability to identify practical solutions to architectural coordination and field-installation issues.
• Ability to spend time in active construction areas and verify progress and conditions directly in the field.
• Demonstrated commitment to safety, quality, accountability, teamwork, and continuous improvement.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to develop and maintain progress trackers, submittal logs, RFI logs, procurement schedules, deficiency lists, quantity records, and reporting tools in Excel.
• Ability to review, mark up, compare, and organize architectural drawings and technical documents electronically.
• Experience using construction document-management and collaboration platforms such as Autodesk Construction Cloud, BIM 360, Procore, Aconex, SharePoint, or an equivalent platform is an asset.
• Experience using Bluebeam Revu or similar PDF review and markup software is an asset.
• Familiarity with AutoCAD, Revit, Navisworks, Primavera P6 or Microsoft Project is an asset.

What We Offer

• Competitive Salary
• Comprehensive Benefits Package: Disability Insurance Dental Insurance Extended medical insurance (Optional) RRSP matching Discretionary Bonus
• Disability Insurance
• Dental Insurance
• Extended medical insurance
• (Optional) RRSP matching
• Discretionary Bonus

Why OTG?