Construction Document Controller, EMEA Pre-Construction
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Key skills for this role
About the Role
Key job responsibilities Check documents for accuracy and contract compliance. Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence.
Key Skills for This Role
Responsibilities
- Check documents for accuracy and contract compliance
- Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables
- Maintain user accounts, security groups, and permissions; train employees on the document management system
- Set up training initiatives for internal and external partners and provide tactical support
- Gather information from stakeholders to produce best practices and respond to customer needs
- Assist in project closeouts, archiving, processing, and filing activities
- Collaborate with technical teams to edit and elevate high quality technical documentation
- Coordinate engineering and architectural specifications, design drawings, and permit submittals
- Support construction managers in preparing complete handoff documentation
- Maintain the document repository by site; ensure correct uploads
- Manage documentation processes and maintain confidentiality around sensitive documents
- Prepare ad hoc project reports and attend team meetings as the Document Control representative
Requirements
- 5+ years of Microsoft Office including Outlook, Word, and Excel experience
- Experience in vendor management
- 3+ years of construction or project management experience (preferred)
Full Job Posting
Key job responsibilities
- Check documents for accuracy and contract compliance.
- Manage simultaneous documentation projects, engaging stakeholders to ensure quality and coherence of deliverables.
- Maintain user accounts, security groups, and permissions; train employees on the document management system.
- Set up training initiatives for internal and external partners and provide tactical support.
- Gather information from stakeholders to produce best practices and respond to customer needs.
- Assist in project closeouts, archiving, processing, and filing activities.
- Collaborate with technical teams to edit and elevate high quality technical documentation.
- Coordinate engineering and architectural specifications, design drawings, and permit submittals.
- Support construction managers in preparing complete handoff documentation, including drawings, specifications, and scopes of work.
- Maintain the document repository by site; ensure correct uploads.
- Manage documentation processes and maintain confidentiality around sensitive documents.
- Prepare ad hoc project reports and attend team meetings as the Document Control representative.
A day in the life
- Each day, you will represent AWS in ensuring on time delivery of construction documentation while improving document control processes and quality standards.
- You will drive communication across departments, coordinating with front line and executive level managers to ensure documentation accuracy and completeness.
- You will leverage your experience and document management tools to identify gaps in documentation workflows and propose solutions.
- Daily tasks may comprise document reviews, compliance checks, stakeholder coordination, and closeout processing. You will act as the primary escalation point for documentation issues, owning and tracking them to resolution
About the team
- Our Pre Construction team is a multicultural, multinational group at the forefront of creating and delivering the most innovative products to our customers and is known for changing the face of cloud computing.
- We support the development and implementation of design standards across regional construction programs. We create and release high quality, consistent documentation for processes, standards, and procedures, and serve as the primary liaison between Real Estate, Design Engineering, Construction, and
Basic Qualifications
- 5+ years of Microsoft Office including Outlook, Word, and Excel experience
- Experience in vendor management
- Experience with Microsoft Office including Outlook, Word, and Excel
Preferred Qualifications
- 3+ years of construction or project management experience
- Experience in construction or project management
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