Construction Administrator and Admin Assistant

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, Power, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

Review drawings as relates to document control and overall quality.

Performing Document Control for deliverables.

Processing RFIs, shop drawings, and other construction related documentation such as field visit reports and contractor change orders.

Tracking, compiling and reviewing project progress.

Tracking of subconsultant contracts and ESR forms with the Power group subconsultants.

Creating, formatting and editing excel spreadsheets for reports.

Collaborating with Marketing group on business development reports.

Processing Specifications upon request.

Word processing/formatting and filing maintenance of proposals, project correspondence, reports, Vanderweil templates, Basis of Designs, etc.

Organizing and scheduling internal and off-site meetings with multiple people.

Processing expense reports.

Assisting with assembly of project documents, drawings, and coordinating distribution.

Other duties as assigned