Compliance Administrator

Maintain and regularly update compliance databases, trackers, registers and filing systems, ensuring accuracy, accessibility and version control at all times.

Own the day-to-day document control process, ensuring policies, procedures, forms and records are correctly issued, version-controlled and archived in line with IMS requirements.

Maintain organised and secure electronic filing systems in line with UK GDPR, data protection obligations and company confidentiality standards.

Ensure document filing and record updates are completed accurately and in a timely manner, maintaining consistency across all compliance systems.

Own the production of accurate meeting minutes and action logs for compliance meetings and distributing these promptly to all attendees.

Provide general administrative support to the Compliance Team as required.

Assist with the preparation of compliance presentations, communications and reports as required.

Support the Compliance Team with meeting logistics, room bookings and document circulation.

Conduct compliance inductions for new starters, ensuring the content is current and records are accurately maintained and filed.

Support the scheduling and logistics of compliance training events as directed by the Compliance Team.

Maintain certification and accreditation records.

Assist with the collation of documentation required for certification renewals and external audits as required.