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Commercial & Tender Coordinator
MSALABS
Dubai, UAE
Contract
Mid
Onsite
1 months ago
Tender ManagementBid PreparationMicrosoft Office SuiteMarket ResearchOrganizational SkillsCommunication
Free
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Tender ManagementBid PreparationMicrosoft Office Suite
About the Role
MSALABS seeks a Commercial & Tender Coordinator in Dubai to manage the tender process, prepare bid documents, and support commercial activities in Africa. The role requires experience in tender management, bid preparation, and administrative support, preferably in mining or construction.
Key Skills for This Role
Tender ManagementBid PreparationMicrosoft Office SuiteMarket ResearchOrganizational SkillsCommunication
Responsibilities
- Coordinate the entire tender process from initial identification to submission
- Gather and compile all necessary documentation and information required for tender submissions
- Ensure compliance with all tender requirements and deadlines
- Liaise with internal and external stakeholders to obtain necessary approvals and inputs
- Prepare and format bid documents, ensuring accuracy and completeness
- Develop compelling and competitive proposals that meet client specifications
- Review and edit bid documents to ensure clarity and consistency
- Maintain a repository of standard bid templates and documentation
- Provide administrative support to the commercial team, including scheduling meetings, preparing reports, and managing correspondence
- Maintain organized records and files related to tenders and bids
- Assist in the preparation of presentations and other commercial materials
- Conduct market research to identify new business opportunities and industry trends
Requirements
- Bachelor's degree in Business Administration, Marketing, or a related field
- Proven experience in tender management, bid preparation, and administrative support
- Experience in the mining or construction industry
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Strong analytical and problem solving skills
- Knowledge of local market conditions and regulations in Africa
- Willingness to travel and work site hours/days as required
Full Job Posting
Overview
- MSALABS is a global provider of geochemical laboratory services for the exploration and mining industries.
- We are currently seeking a Commercial & Tender Coordinator who will be responsible for managing the tender process, preparing bid documents, providing administrative support, and conducting market analysis to support our commercial activities within Africa.
Responsibilities
- Coordinate the entire tender process from initial identification to submission
- Gather and compile all necessary documentation and information required for tender submissions
- Ensure compliance with all tender requirements and deadlines
- Liaise with internal and external stakeholders to obtain necessary approvals and inputs
- Prepare and format bid documents, ensuring accuracy and completeness
- Develop compelling and competitive proposals that meet client specifications
- Review and edit bid documents to ensure clarity and consistency
- Maintain a repository of standard bid templates and documentation
- Provide administrative support to the commercial team, including scheduling meetings, preparing reports, and managing correspondence
- Maintain organized records and files related to tenders and bids
- Assist in the preparation of presentations and other commercial materials
- Handle general administrative duties as required
REQUIREMENTS
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and as part of a team
- Strong analytical and problem solving skills
- Knowledge of local market conditions and regulations in Africa
- Familiarity with project management tools and software (an advantage)
- Bachelor's degree in business administration, Marketing, or a related field
- Proven experience in tender management, bid preparation, and administrative support
- Experience in the mining or construction industry
- Must be fit and able to fulfil the inherent requirements of the job
- Ensured necessary vaccinations are kept updated
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