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Commercial Coordinator

Oceaneering
Aberdeen, GBR
Full-time
Entry
Onsite
Discovered 2 weeks ago
Free

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Responsibilities

  • ESSENTIAL
  • On a daily basis, log commercial enquiries and distribute as necessary.
  • Basic compilation of tender and pre-qualification documents in order to meet deadlines as required.
  • Prepare standard OPG and SSR quotes and route for approval in line with defined processes.
  • Review basic contractual documents (PO's Work Orders, Service Orders) from a contractual and commercial perspective to ensure compliance with company policies and practices.
  • Escalate contractual risks and deviations to Tender Managers, Contracts and Legal functions as appropriate.
  • Negotiate anomalies and exceptions within basic contractual documents with clients (e.g. resolve entity issues, applicable contractual terms and conditions, delivery dates, quantity and pricing issues)
  • Coordinate the internal inputs into tenders and obtain appropriate advice to ensure a timely and compliant response (e.g. tax, legal, contracts, compliance, HSE, QA etc., as appropriate).
  • Communicate with external and internal clients for the purposes of gathering feedback and associated monitoring and filing.
  • Update and maintain commercial department databases.
  • Coordinate bid kick-off meetings and maintain tender schedules.
  • Provide guidance on contractual obligations to ensure work is performed/delivered in accordance with agreed Terms.
  • Prepare requests for contractual deviations and amendments in line with changing requirements.
  • Prepare handover documents to other departments.
  • Assist with maintaining department filing systems.
  • NON-ESSENTIAL
  • Provide general assistance to the Commercial Department as required.
  • Check completeness of department filing systems and communicate discrepancies.
  • Compile and update standard boilerplate and other related commercial material.
  • Other duties as assigned.

Qualifications

  • REQUIRED
  • Experience within a commercial environment.
  • Experience with tender processes and the preparation of quotes
  • DESIRED
  • Familiarity with Oil and Gas Industry Contracts.

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