Cluster Assistant Purchasing Manager
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Key skills for this role
About the Role
Responsible for ordering, receiving, and inventory management while ensuring compliance and profitability in food and beverage operations.
Key Skills for This Role
Responsibilities
- Follow established procedures in ordering, receiving, storing, distributing and payment of items
- Assist in formulating an approved vendors list encompassing all categories
- Assist Executive Chef in all aspects of purchasing to ensure quality and profitability
- Order all food and beverage based on business needs
- Maintain inventory controls for proper levels, dating, rotation, requisitions
- Complete period end inventory according to standard operating procedures
- Ensure accurate administration of all invoices and proper bookkeeping procedures
- Assist in receiving and inspecting all deliveries
Requirements
- Knowledge of purchasing procedures and inventory systems
- Ability to assist in maintaining budgeted food/controllable costs
- Sanitation and safety standards knowledge
- Proficiency in computer systems for data entry and reporting
- Ability to communicate effectively with kitchen staff, vendors, and Executive Chef
Full Job Posting
Job Description
- Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items.
- Assists in formulating an approved vendors list encompassing all categories.
- Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
Responsibilities
- Orders all food and beverage based on business needs.
- Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
- Assists in enforcing first in/first out inventory rotation for all storeroom products.
- Maintains sanitation and safety standards as specified in the brand guidelines.
- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
- Enforces item use up with storeroom personnel and kitchen management to keep inventory at lowest level possible.
- Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
- Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
- Uses existing computer programs to perform daily and period end food and beverage costs.
- Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
- Completes administrative tasks on a timely basis (e.g., C 7s, menu costing, general office duties).
- Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
Requirements
- Demonstrates knowledge of job relevant issues, products, systems, and processes.
- Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Keeps up to date technically and applying new knowledge to your job.
- Demonstrates knowledge and proficiency of A.S.I. standards.
- Submits reports in a timely manner, ensuring delivery deadlines.
- Ensures profits and losses are documented accurately.
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
- Provides information to supervisors, co workers, and subordinates by telephone, in written form, e mail, or in person.
- Analyzes information and evaluates results to choose the best solution and solve problems.
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