Clerical Support

Five Rivers Analytics, an Akima company, is looking to add to our existing team by adding a Clerical Support / Secretary at our Panama City, FL location.

The Clerical Support Specialist will provide non-personal office support services up to the Controlled Unclassified Information (CUI) level.

This role supports multiple departments within NSWC PCD and includes a wide range of clerical and administrative tasks.

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.
• Must be a US Citizen able to undergo a thorough background check at both the local and federal level to include credit check in order to obtain a government clearance at a Secret level.
• High school diploma or equivalent required.
• Minimum of 1 year of work-related experience in a Clerical Support or Secretarial position.
• Prior clerical or administrative support experience in a government or military environment preferred.
• Experience supporting multiple teams or departments simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Project).
• Familiarity with government correspondence formats and records management systems preferred
• Ability to manage electronic calendars and meeting logistics.