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Clearance Documentation & Sales Coordinator
Wilhelmsen
Dubai, UAE
Full Time
Mid
3 days ago
Customs ClearanceDocumentation ManagementSales SupportCustomer ServiceLogistics CoordinationOrganizational Skills
Free
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Customs ClearanceDocumentation ManagementSales Support
About the Role
Wilhelmsen is seeking a Clearance Documentation & Sales Coordinator to manage customs clearance documentation while supporting sales and customer service functions.
Key Skills for This Role
Customs ClearanceDocumentation ManagementSales SupportCustomer ServiceLogistics CoordinationOrganizational Skills
Responsibilities
- Manage customs clearance documentation while supporting sales and customer service functions
- Prepare, review, and submit clearance documents such as invoices, packing lists, delivery orders, and customs declarations
- Coordinate between customers, customs authorities, logistics providers, and internal teams
- Ensure timely clearance of shipments by working with agents, freight forwarders, and port authorities
- Support sales activities by handling customer inquiries, processing orders, preparing quotations, and maintaining records
- Monitor shipment progress, resolve issues, and ensure timely delivery
Requirements
- Strong organizational skills
- Attention to detail
- Effective communication skills
Full Job Posting
Job Overview
- Responsible for managing customs clearance documentation while supporting sales and customer service functions to ensure smooth and compliant transaction processes.
- This role plays a critical part in coordinating between customers, customs authorities, logistics providers, and internal teams.
Key Responsibilities
- Prepare, review, and submit clearance documents such as invoices, packing lists, delivery orders, and customs declarations in accordance with regulatory requirements.
- Ensure timely clearance of shipments by working closely with agents, freight forwarders, and port authorities while maintaining full compliance with import/export regulations.
- Support sales activities by handling customer inquiries, processing orders, preparing quotations, and maintaining accurate records.
- Monitor shipment progress, resolve issues, and ensure timely delivery to meet customer expectations.
- Coordinate shipment schedules, track deliveries, and liaise with freight forwarders, carriers, and internal departments to ensure timely and cost effective logistics services.
Qualifications
- Strong organizational skills, attention to detail, and effective communication are essential.
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