Chief of Staff
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Key skills for this role
About the Role
A rare opportunity has arisen for an exceptional Executive Assistant / Private PA to join the private family office of an UHNW principal, based in beautiful offices in Belgravia.
Key Skills for This Role
Responsibilities
- Support the Chief of Staff in managing the principal's diary, coordinating meetings and travel logistics across multiple businesses and family office interests
- Help prepare briefing materials, meeting packs, and background research for the principal
- Assist with inbox management, drafting routine correspondence, and tracking responses
- Manage a heavy, constant flow of communication from the principal, creating trackers and keeping all work streams up to date
- Coordinate logistics for meetings, both business and personal, including board meetings, investor calls, and business reviews
- Plan, research and manage complex travel, both private charter and commercial, visas, accommodation, detailed itineraries
- Provide proactive administrative support across constantly shifting priorities
- High level event management and hospitality, from inception through to completion
- Track actions, deadlines, and follow ups across the principal's portfolio, flagging and actioning items as needed
- Liaise with internal teams and external stakeholders to ensure smooth coordination and timely communication
- Assist with preparation and follow up for key meetings
- Support special projects as required
Requirements
- Support the Chief of Staff in managing the principal's diary, coordinating meetings and travel logistics
- Help prepare briefing materials, meeting packs, and background research
- Assist with inbox management, drafting correspondence, and tracking responses
- Manage complex travel, including private charter and commercial, visas, accommodation, itineraries
- Handle all information with absolute discretion and professionalism
Full Job Posting
Overview
- A rare opportunity for an exceptional Executive Assistant / Private PA to join the private family office of an UHNW principal, based in Belgravia.
- This newly created Executive Assistant role reports directly into an outstanding Chief of Staff.
- The principal splits his time internationally; the office manages business and personal interests spanning finance, lifestyle support, private staffing, travel, fine art, jewellery, and privately owned businesses.
Executive Assistant Responsibilities
- Support the Chief of Staff in managing the principal's diary, coordinating meetings and travel logistics across multiple businesses and family office interests
- Help prepare briefing materials, meeting packs, and background research for the principal
- Assist with inbox management, drafting routine correspondence, and tracking responses
- Manage a heavy, constant flow of communication from the principal, creating trackers and keeping all work streams up to date
- Coordinate logistics for meetings, both business and personal, including board meetings, investor calls, and business reviews
- Plan, research and manage complex travel, both private charter and commercial, visas, accommodation, detailed itineraries
- Provide proactive administrative support across constantly shifting priorities
- High level event management and hospitality, from inception through to completion
- Track actions, deadlines, and follow ups across the principal's portfolio, flagging and actioning items as needed
- Liaise with internal teams and external stakeholders to ensure smooth coordination and timely communication
- Assist with preparation and follow up for key meetings
- Support special projects as required
Additional Responsibilities
- Liaise with the art team and maintain strict records and logistics
- Support the family office team with high value asset management
- Manage expenses, budgets, and financial tracking
- Support the principal with anything and everything as required on the personal side to ensure his private life runs smoothly
- Working with the wider team to prepare properties ahead of the principal's arrival
- Managing all health and wellness, medical and lifestyle appointments
- Act as a true right hand to the Chief of Staff
- Handle all information with absolute discretion and professionalism
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