indeed
Chief of Staff
Al Zubarah Investments
, QAT
Manager
BookkeepingFinancial AccountingOffice AdministrationDocument ManagementVendor ManagementDiscretion
Free
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BookkeepingFinancial AccountingOffice Administration
About the Role
Al Zubarah Investments seeks a Chief of Staff to serve as the operational backbone of a Single Family Office. The role spans administration, operations, finance, accounting, governance, and family services, ensuring smooth functioning of the office.
Key Skills for This Role
BookkeepingFinancial AccountingOffice AdministrationDocument ManagementVendor ManagementDiscretion
Responsibilities
- Manage day to day running of the office
- Maintain and coordinate calendars of Managing Director and Director of Investments
- Serve as primary bookkeeper, maintaining financial records across all entities
- Manage full accounts payable cycle and process payments
- Design and maintain comprehensive digital and physical filing system
- Coordinate domestic and international travel logistics
Requirements
- Solid accounting foundation and bookkeeping experience
- Exceptional organizational skills and sound judgement
- Interpersonal fluency to represent the office professionally
Full Job Posting
About Al Zubarah Investments
- Al Zubarah Investments is a Single Family Office licensed by the Qatar Financial Centre.
- Manages and preserves wealth of a principal family across diversified portfolio.
- Operates as a lean, high trust team where each member carries broad responsibility.
Role Purpose
- The Chief of Staff is the operational backbone of Al Zubarah Investments.
- Sits at intersection of administration, operations, finance, accounting, governance, and family services.
- Ensures everything not directly managed by MD and Director of Investments is handled with precision.
Office Administration & Executive Support
- Manage day to day running of the office.
- Maintain and coordinate calendars of MD and Director of Investments.
- Organize and prepare materials for meetings, including agendas and minutes.
- Manage inbound correspondence and draft communications.
- Coordinate domestic and international travel logistics.
- Oversee office supplies, equipment, vendor contracts, and facilities management.
Accounting & Bookkeeping
- Serve as primary bookkeeper, maintaining complete financial records.
- Record all income, expenses, transfers, distributions, and capital transactions.
- Perform monthly bank reconciliations across all accounts.
- Prepare monthly management accounts (P&L, balance sheet, cash flow).
- Assist in preparation of year end financial statements and liaise with auditors.
- Maintain chart of accounts and ensure accurate coding of transactions.
Invoice & Payments Management
- Manage full accounts payable cycle: receive, review, code, obtain approval.
- Process payments via banking platforms, ensuring accurate settlement.
- Maintain payments calendar to ensure no invoice falls due without notice.
- Reconcile supplier statements and resolve discrepancies.
- Manage petty cash and staff expense reimbursements.
- Track recurring fees and flag deviations from agreed terms.
Document Management & Archiving
- Design, implement, and maintain comprehensive digital and physical filing system.
- Ensure all key documents are properly indexed, version controlled, and securely stored.
- Maintain master document register with expiry and renewal dates.
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