bayt
Chief of Staff
A QFC-licensed Single Family Office
Doha, QAT
Full Time
Manager
Onsite
1 months ago
BookkeepingFinancial Statement PreparationBank ReconciliationAccounts PayableAccounts ReceivableQFC Regulatory Compliance
Free
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BookkeepingFinancial Statement PreparationBank Reconciliation
About the Role
The Chief of Staff serves as the operational backbone of a QFC-licensed Single Family Office, managing administration, accounting, compliance, and family services. The role requires a solid accounting foundation, exceptional organizational skills, and discretion to support the Managing Director and principal family.
Key Skills for This Role
BookkeepingFinancial Statement PreparationBank ReconciliationAccounts PayableAccounts ReceivableQFC Regulatory Compliance
Responsibilities
- Manage day to day office administration, including calendar management, correspondence, and travel logistics
- Serve as primary bookkeeper, maintaining financial records, performing bank reconciliations, and preparing management accounts
- Manage full accounts payable cycle, including invoice processing, payment approval, and vendor reconciliation
- Design and maintain digital and physical filing systems for legal, financial, and family documents
- Act as primary liaison with QFC Authority and QFCRA on compliance matters, including licence renewals and filings
- Coordinate Investment Committee meetings, draft minutes, and track action items
- Provide concierge support to the principal family, including personal payments, property administration, and insurance coordination
Requirements
- Bachelor's degree in Accounting, Finance, or closely related field
- Professional accounting qualification (CPA, ACCA, ACA, CMA, or equivalent) strongly preferred
- Minimum 5 8 years of relevant professional experience in family office, private wealth, professional services, or similar
- Proven hands on bookkeeping and accounting experience
- Experience liaising with regulators, lawyers, banks, and external advisors
- Experience in Qatar or GCC strongly preferred
Full Job Posting
About the Organisation
- The Organisation is a Single Family Office (SFO) licensed by the Qatar Financial Centre (QFC), managing and preserving the wealth of a principal family across a diversified portfolio of local and international investments.
Role Purpose
- The Chief of Staff (CoS) is the operational backbone, sitting at the intersection of administration, operations, finance & accounting, governance, and family services.
Office Administration & Executive Support
- Manage day to day running of the office
- Maintain and coordinate calendars of the Managing Director
- Organise and prepare materials for meetings, including agendas and minutes
- Manage inbound correspondence and draft communications
- Coordinate domestic and international travel logistics
- Oversee office supplies, equipment, vendor contracts, and facilities management
- Maintain office procedures manual
Accounting & Bookkeeping
- Serve as primary bookkeeper, maintaining complete and accurate financial records
- Record all income, expenses, transfers, distributions, and capital transactions
- Perform monthly bank reconciliations
- Prepare monthly management accounts (P&L, balance sheet, cash flow)
- Assist in year end financial statements and liaise with auditors
- Maintain chart of accounts and fixed asset registers
- Monitor liquidity positions and flag funding needs
Invoice & Payments Management
- Manage full accounts payable cycle
- Process payments via banking platforms
- Maintain payments calendar
- Reconcile supplier statements
- Manage petty cash and expense reimbursements
- Track recurring fees and flag deviations
Document Management & Archiving
- Design and maintain digital and physical filing systems
- Ensure key documents are indexed, version controlled, and securely stored
- Maintain master document register with expiry and renewal alerts
- Ensure document access controls and confidentiality
- Coordinate execution, notarisation, and apostille of documents
- Support due diligence processes
Regulatory & Compliance Liaison
- Act as primary point of contact for QFC Authority and QFCRA
- Track and manage QFC licence renewals and regulatory submissions
- Liaise with external professional advisors and service providers
- Maintain service provider register
- Monitor regulatory developments relevant to SFOs in Qatar
- Coordinate AML/KYC documentation
Investment Committee & Governance Support
- Coordinate administrative aspects of IC meetings
- Draft and maintain IC meeting minutes and track action items
- Maintain IC calendar
- Prepare financial schedules requested by IC
- Maintain register of IC members
- Assist in maintaining governance framework documentation
Family Concierge Services
- Provide high quality concierge support to the principal family
- Coordinate personal payments and financial matters
- Assist with property related administration
- Coordinate and track family's insurance portfolio
- Support family members with document requests and liaison with government offices
Education
- Bachelor's degree in Accounting, Finance, or closely related field required
- Professional accounting qualification (CPA, ACCA, ACA, CMA, or equivalent) strongly preferred
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