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Chief of Staff
WILD Success
Abu Dhabi, UAE
Full Time
Director
3 weeks ago
Executive SupportProject ManagementStrategic PlanningCommunicationGoogle WorkspaceSlack
Free
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Executive SupportProject ManagementStrategic Planning
About the Role
WILD Group seeks an Executive Assistant / Chief of Staff to act as the operational nerve centre for the CEO, managing strategic projects, investor relationships, brand initiatives, and team coordination.
Key Skills for This Role
Executive SupportProject ManagementStrategic PlanningCommunicationGoogle WorkspaceSlack
Responsibilities
- Manage the CEO's time, calendar, inbox, and priorities with ruthless clarity and discretion
- Prepare briefing documents, research, and materials for key meetings, calls, and decisions
- Own follow up and accountability across the leadership team — tracking commitments, deadlines, and outcomes
- Identify inefficiencies and proactively build systems, processes, and SOPs to solve them
- Act as the CEO's proxy in internal meetings, representing direction and driving decisions forward
- Manage and coordinate cross functional projects from strategy to execution (product, brand, tech, marketing)
- Liaise with external partners, agencies, and stakeholders (including branding, legal, and technology partners)
- Draft and manage communications on behalf of the CEO internal, external, media, and partner facing
- Plan and coordinate international travel, events, speaking engagements, and executive retreats
Requirements
- 3–6+ years in an EA, CoS, operations, or high performance support role (ideally within a fast scaling startup, coaching, media, or personal brand environment)
- Proven ability to manage competing priorities across a complex, distributed organisation
- Strong project management skills — run initiatives end to end with minimal supervision
- Proficiency with modern tools: Google Workspace, Slack, Notion, CRM platforms, AI tools
- Experience with or strong interest in the personal development, coaching, or wellness industry is highly regarded
- International exposure or experience working across time zones is a plus
Full Job Posting
About WILD Group
- WILD Group is a global leader in personal development and conscious business, operating across 150+ countries and serving over 200,000 clients through coaching, NLP, and transformational education.
- Named APAC's #1 NLP & Life Coaching Company (2024) and Business Coaching Firm of the Year (2025).
The Role
- This is not a traditional EA role. As EA / Chief of Staff to Calvin Coyles, you will be the operational nerve centre of a high growth, globally distributed business.
- You'll act as an extension of the CEO's mind anticipating needs, removing friction, holding the threads, and ensuring the right things happen at the right time across a complex organisation.
What You'll Do
- Strategic Support & Operations: Manage the CEO's time, calendar, inbox, and priorities with ruthless clarity and discretion.
- Prepare briefing documents, research, and materials for key meetings, calls, and decisions.
- Own follow up and accountability across the leadership team — tracking commitments, deadlines, and outcomes.
- Identify inefficiencies and proactively build systems, processes, and SOPs to solve them.
- Act as the CEO's proxy in internal meetings, representing direction and driving decisions forward.
- Projects & Initiatives: Manage and coordinate cross functional projects from strategy to execution (product, brand, tech, marketing).
- Liaise with external partners, agencies, and stakeholders (including branding, legal, and technology partners).
- Support key strategic initiatives including platform builds, product launches, brand development, and market expansion.
- Communications & Relationship Management: Draft and manage communications on behalf of the CEO internal, external, media, and partner facing.
- Manage key relationships with investors, collaborators, speakers, and high value clients.
- Maintain confidentiality and professionalism across all interactions, at every level.
- Travel & Logistics: Plan and coordinate international travel, events, speaking engagements, and executive retreats.
Who You Are
- Operationally sharp. You think in systems and outcomes. You don't wait to be told you see what needs doing and you do it.
- Highly intelligent and fast. You can context switch quickly, synthesise information rapidly, and communicate with clarity under pressure.
- Discreet and trustworthy. You will have access to sensitive information across all aspects of the business. Integrity is non negotiable.
- Mission aligned. You believe in human potential and take personal development seriously not as a job requirement, but as a way of life.
- Unflappable. You keep your composure when things move fast, change direction, or get complex.
- Excellent communicator. Your written and verbal communication is crisp, professional, and adaptable to context.
Experience & Skills
- 3–6+ years in an EA, CoS, operations, or high performance support role (ideally within a fast scaling startup, coaching, media, or personal brand environment).
- Proven ability to manage competing priorities across a complex, distributed organisation.
- Strong project management skills — you've run initiatives end to end with minimal supervision.
- Proficiency with modern tools: Google Workspace, Slack, Notion, CRM platforms, AI tools.
- Experience with or strong interest in the personal development, coaching, or wellness industry is highly regarded.
- International exposure or experience working across time zones is a plus.
What We Offer
- A front row seat to scaling a global business at the intersection of technology and human potential.
- Direct access to and mentorship from a globally recognised entrepreneur, author, and investor.
- A culture built on growth, accountability, and genuine care for the people in it.
- Competitive remuneration commensurate with experience.
- Flexibility and remote first working environment.
- Access to WILD Group programs, coaching, and personal development resources.
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