CHI Division Coordinator (21450)

(45%) Coordinates review, revision and approval of action memos, executive correspondence, reports, or publications submitted to the Division Office.

Prepares reports, briefing documents, presentations, and talking points for ADC and Deputy Commissioner, in coordination with CHI Section staff or other DSHS entities, such as Government Affairs.

Manages division‑level coordination for grant and funding actions review.

Ensure materials meet required standards, deadlines, and routing protocols.

(30%) Coordinates rule-making processes for the Division.

Engages and guides staff in all aspects of the rules process.

Performs regular review of statute and policy for consideration of revising rules

(10%) Identifies process improvements and facilitates development and revision of operational policies

and procedures for the Division to guide implementation of improvements.

Reviews policies and

procedures for the entire division on a wide variety of operational topics, regularly preparing drafts and obtaining feedback as needed.

Responds to legislative and external inquiries and requests.

(10%) Serves as a liaison to staff, government agencies, community organizations, or the general public to assist in explaining program specifics and requirements.

Participates in Division consultation to Sections regarding advisory committee and council activities and written products, including reviewing advisory committee operations across the Division to ensure consistency in facilitation of advisory committees and use of staff resources.

(5%) Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.

Such participation may require an alternate shift pattern assignment and/or location.

To perform these job duties, this position may require working extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements.

Knowledge of local, state, and federal laws related to the program area; public administration techniques; training and marketing techniques; and program management processes and techniques.

Knowledge of public administration and management techniques.

Knowledge of Texas legislative and appropriations process.

Knowledge of Texas Rule development and update processes and procedures.

Skill in identifying measures or indicators of program performance and in the use of a computer and applicable software.

Knowledge of management techniques; statistical analysis processes; budget processes; and research techniques.

Skill in bill analysis and tracking, in monitoring and coordinating response to legislative and other inquiries.

Strategic planning and goal setting skills.

in the use of computer for word processing, spreadsheet and mainframe applications.

in gathering and analyzing information.

Excellent communication skills both written and verbal.

Skill in conducting and facilitating meetings.

Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to market programs; to prepare reports; to develop, evaluate, and interpret policies and procedures; and to communicate effectively.

Ability to provide guidance to others.

Ability to serve as a lead worker providing direction to others.

Ability to work in a high profile and fast-paced environment.

Ability to establish goals and objectives.

Ability to devise solutions to administrative problems.

Ability to write, develop, implement and evaluate administrative policies and procedures.

Ability to express complex ideas clearly and accurately both verbally and in writing.

Ability to work collaboratively in teams.

Ability to provide effective mentoring and guidance to program staff.

Graduation from an accredited four-year college or university.

Master’s degree preferred.

Work experience may substitute for formal education.

Education and experience will be substituted on a year to year basis.

At least 2 years' experience overseeing or coordinating state agency rules required.

One or more years of experience with the rulemaking process for the Texas Health and Human Services (HHS) System preferred.

At least 2 years' experience coordinating and reviewing large-scale assignments across multiple areas.

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting.

All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position.

For more information see the Texas State Auditor’s Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ .

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability.

If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview.

If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com .

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form