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Catering Admin
Hilton
Anchorage, USA
Full-time
Entry
Onsite
USD 18-18 hourly / hour
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- Assist with preparing contracts, proposals, banquet event orders, menus, and event documents.
- Respond to client inquiries and direct leads to the appropriate manager.
- Maintain event files, calendars, contact information, and catering systems.
- Collect event details, including guest counts, menus, room setup, timelines, and billing instructions.
- Distribute banquet event orders and event updates to hotel departments.
- Communicate changes promptly to Banquets, Culinary, Front Office, Engineering, and Housekeeping.
- Schedule appointments, site tours, tastings, and planning meetings.
- Prepare signage, menus, place cards, and other event materials.
- Track deposits, payments, signed contracts, and required documentation.
- Assist with group rooming lists and reservation details when needed.
- Attend event and banquet meetings and take accurate notes.
- Follow up with clients before and after events.
- Support events on-site when operational assistance is required.
- Maintain professional communication and protect confidential guest and business information.
- Perform other duties assigned by hotel leadership.
- Previous administrative, hospitality, catering, sales, or customer-service experience preferred.
- Strong written and verbal communication skills.
- Excellent organization and attention to detail.
- Ability to manage multiple deadlines and last-minute changes.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Experience with hotel sales, catering, or property-management systems is preferred.
- Professional, dependable, and comfortable working with clients and hotel departments.
- Ability to work occasional evenings, weekends, and holidays based on event needs.
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