Calendar Clerk / Receptionist

The role directly impacts our ability to deliver superb client service by keeping attorneys organized and ahead of their obligations.

This is a full-time, onsite position working Monday through Friday, approximately 9:00 a.m. to 5:00 p.m.

What you’ll do:

• Calendar Management: Accurately maintain the firm's legal calendar, ensuring all trial, deposition, and filing dates are correctly entered and updated.
• Court & Case Status Monitoring: Conduct regular case-by-case status checks with the courts, compare court information against the firm's internal calendar, identify new or changed dates, and promptly correct discrepancies.
• Daily Check-ins: Engage with attorneys twice daily to capture new dates, changes, and immediate needs.
• Deadline Calculation: Apply knowledge of California state and federal court rules to accurately calculate litigation deadlines, including applicable court-day versus calendar-day requirements and adjustments for weekends, court holidays, and closure dates.
• Reception Duties: Provide shared phone coverage and assist with front-office responsibilities as needed.
• Administrative Support: Assist with general office duties, supporting attorneys and staff as capacity allows.
• Technology Integration: Utilize Microsoft 365 and contribute to the incorporation of AI tools for improved workflow efficiency.

What we’re looking for:

• Calendaring Expertise: Experience with court calendaring in a law firm environment, understanding California and federal court rules.
• Organizational Skills: Outstanding ability to manage multiple tasks and prioritize deadlines effectively.
• Communication Abilities: Strong, proactive communicator comfortable engaging directly with attorneys.
• Technological Proficiency: Skilled in Microsoft 365 applications, with openness to leveraging AI tools for task management.
• Legal Environment Familiarity: Prior experience in a law firm, understanding attorney work styles and the importance of deadlines.
• Detail Orientation: Meticulous attention to detail to ensure accuracy in all calendaring and communication tasks.

Why you should work here:

• Growth Opportunity: Develop substantial legal knowledge and skills within a supportive boutique firm environment.
• Collaborative Culture: Work directly with attorneys and experienced legal staff in a team-oriented setting.
• Learning and Innovation: Engage with evolving technology, including AI and workflow automation, to enhance efficiency and support your work.
• Dynamic Engagement: Enjoy autonomy in your role with a platform to develop personalized systems for effective workload management.

Additional perks:

• Competitive Compensation: Approximately $40.87–$48.08 per hour, depending on experience and qualifications.
• Healthcare Contribution: Dental and vision are covered 100% by the firm, and that the firm contributes $550 per month toward health insurance
• Retirement Plan: 401(k) plan with employer matching.
• Paid Time Off: Paid time off is included as part of the firm's benefits package.
• Weekly Lunches: Benefit from complimentary office lunches each week.
• Flexible Management: Leadership offers reasonable flexibility for personal appointments and family obligations.

This role is pivotal in maintaining Rosen Saba's high standards of legal service.

If you're ready to take on a challenging and rewarding position where your skills will make a significant impact, we invite you to apply and become a valued member of our team.