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Business Systems Analyst-Recruiting
Calian in Space & Technology
Ottawa, CAN
Full Time
Mid
1 weeks ago
Applicant Tracking System ConfigurationAvatureBusiness Requirements AnalysisData GovernanceTroubleshootingCommunication
Free
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Applicant Tracking System ConfigurationAvatureBusiness Requirements Analysis
About the Role
Calian seeks a Business Systems Analyst to support recruitment transformation by implementing and configuring an Applicant Tracking System (ATS). The role involves translating recruiting requirements into system configurations, troubleshooting, and ensuring data governance.
Key Skills for This Role
Applicant Tracking System ConfigurationAvatureBusiness Requirements AnalysisData GovernanceTroubleshootingCommunication
Responsibilities
- Liaise with business groups to translate requests into technical solutions and configure Avature for approved changes
- Troubleshoot end user requests and resolve workflow and configuration issues
- Facilitate configuration reviews, prioritization, and approval processes with the business
- Manage and track a backlog of configuration requests including testing and closure with stakeholders
- Follow change management processes for configuration updates and adhere to Information Systems policies
- Triage approved changes using internal and Avature ticketing systems
- Participate in user forums and knowledge sharing communities
- Monitor application and technology innovations and inform stakeholders of new capabilities
- Support merger and acquisition activities including onboarding new entities and consolidating job requisitions into Avature
- Coordinate onboarding and training for new users
- Coordinate software releases, refreshes, and related communications for Avature environments
- Support integration and interface changes
Requirements
- 5–7 years of experience in recruitment, recruitment operations, HR, or Talent Acquisition
- 2–3 years of experience in software development or system configuration
- Strong ability to translate business requirements into technical solutions
- Excellent communication skills
- Demonstrated ability and willingness to learn new technologies
- Innovative and forward thinking mindset toward technology and data governance
- Ability to collaborate across multiple business groups and stakeholders
- Strong problem solving and analytical skills
- Commitment to compliance, data integrity, and governance standards
Full Job Posting
Position Overview
- We are looking for a Business Systems Analyst to support Calian’s recruitment transformation initiative.
- Focus on implementation and ongoing configuration of a new Applicant Tracking System (ATS), translating recruiting and business requirements into scalable, compliant, and user friendly system configurations.
- Ensures operational administration, governance, and integrity of ATS and Avature data post go live.
Responsibilities
- Liaise with business groups to translate requests into technical solutions and configure Avature for approved changes
- Troubleshoot end user requests and resolve workflow and configuration issues
- Facilitate configuration reviews, prioritization, and approval processes with the business
- Manage and track a backlog of configuration requests, including testing and closure with stakeholders
- Follow change management processes for configuration updates and adhere to Information Systems policies
- Triage approved changes using internal and Avature ticketing systems
- Participate in user forums and knowledge sharing communities
- Monitor application and technology innovations and inform stakeholders of new capabilities
- Support merger and acquisition activities including onboarding new entities and consolidating job requisitions into Avature
- Coordinate onboarding and training for new users
- Coordinate software releases, refreshes, and related communications for Avature environments
- Support integration and interface changes
Additional Responsibilities
- Maintain role based access controls and support compliance initiatives including data retention and privacy
- Monitor system usage including user counts, AI prompts, and storage thresholds
- Conduct annual data reviews and recommend actions aligned with data retention policies
- Develop data quality dashboards and coordinate data cleanup processes with business teams
- Lead quarterly access and permissions reviews and resolve discrepancies
- Configure and manage system notifications related to profiles, credentials, and privacy settings
- Trigger periodic system fit assessments with stakeholders
- Support stabilization efforts including onboarding and capability transitions
- Contribute to system reviews and renewal preparation
- Escalate configuration, data governance, and system consumption concerns
- Provide training materials and training on Avature usage
- Document and maintain configuration procedures
Qualifications
- 5–7 years of experience in recruitment, recruitment operations, HR, or Talent Acquisition
- 2–3 years of experience in software development or system configuration
- Strong ability to translate business requirements into technical solutions
- Excellent communication skills
- Demonstrated ability and willingness to learn new technologies
- Innovative and forward thinking mindset toward technology and data governance
Additional Requirements
- Ability to collaborate across multiple business groups and stakeholders
- Strong problem solving and analytical skills
- Commitment to compliance, data integrity, and governance standards
Compensation
- CAD 70,000 to CAD 100,000
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