Business Support & Office Services Partner
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Key skills for this role
About the Role
Additional Locations: N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we ll give you the opportunity to harn.
Key Skills for This Role
Responsibilities
- Serve as primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities
- Lead Internal Request Form (IRF) administration for local HCP events and activities
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms
- Coordinate logistics for local meetings, events, training programs and business activities
- Welcome visitors, customers, candidates and vendors; coordinate visitor management processes and meeting room readiness
- Manage incoming and outgoing mail, courier services and shipments
- Coordinate office supplies, pantry supplies, beverages and workplace consumables
- Support onboarding and offboarding activities related to workplace services and facilities
- Ensure efficient day to day office operations and workplace functionality
- Coordinate office maintenance, repairs, preventive maintenance activities and facility improvements
- Support office relocations, renovations, expansions and workplace improvement projects
Requirements
- Provide administrative, organizational, workplace and operational support to employees, business teams, customers, vendors and key stakeholders
- Serve as primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers
- Lead Internal Request Form (IRF) administration for local HCP events and activities
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms
- Coordinate logistics for local meetings, events, training programs and business activities
- Serve as primary local contact for all Office Services related matters in Saudi Arabia
- Ensure efficient day to day office operations and workplace functionality
- Support office relocations, renovations, expansions and workplace improvement projects
Full Job Posting
About the Role
- This role combines Business Support and Office Services responsibilities, with an equal focus on both areas.
- The primary purpose is to deliver exceptional service and customer support to the Growth Emerging Markets (GEM) organization.
- Partners closely with the GEM Marketing team and serves as the local representative of the Office Services function in Saudi Arabia.
- Provides administrative, organizational, workplace and operational support to employees, business teams, customers, vendors and key stakeholders.
- Operates with a high degree of accountability and autonomy while ensuring compliance with company policies, procedures and regulatory requirements.
- Reports directly to the Business Support Manager, with a dotted line reporting relationship to the Office Services Manager and Country Director.
Your Responsibilities
- Serve as primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers.
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities.
- Lead Internal Request Form (IRF) administration for local HCP events and activities.
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms.
- Coordinate logistics for local meetings, events, training programs and business activities.
- Welcome visitors, customers, candidates and vendors; coordinate visitor management processes and meeting room readiness.
- Manage incoming and outgoing mail, courier services and shipments.
- Coordinate office supplies, pantry supplies, beverages and workplace consumables.
- Support onboarding and offboarding activities related to workplace services and facilities.
- Ensure efficient day to day office operations and workplace functionality.
- Coordinate office maintenance, repairs, preventive maintenance activities and facility improvements.
- Support office relocations, renovations, expansions and workplace improvement projects.
Work Model
- This role follows a hybrid work model requiring employees to be in our local office at least three days per week.
- Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time.
- Relocation assistance is not available for this position at this time.
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