Business Support Assistant / Business Support Coordinator / Administrative Executive
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Key skills for this role
Role Overview
Provide cross-functional administrative assistance, streamline operational workflows, and support efficient daily business activities.
This is an entry-to-mid level role reporting to an Office Operations Manager or Executive Assistant Lead.
Work closely with senior leadership, department heads, external clients, vendors, and cross-functional teams.
Key Skills for This Role
Full Job Posting
Role Description
Provide cross-functional administrative assistance, streamline operational workflows, and support efficient daily business activities.
This is an entry-to-mid level role reporting to an Office Operations Manager or Executive Assistant Lead.
Work closely with senior leadership, department heads, external clients, vendors, and cross-functional teams.
Core Responsibilities
- Manage executive schedules, organize meetings, prepare business correspondence, and coordinate office logistics.
- Audit monthly expense reports, process travel claims, verify vendor invoices, reconcile petty cash, and support budget tracking.
- Coordinate travel itineraries, maintain document systems, monitor action items, and support internal communication.
- Create filing systems, standardize document templates, and update standard operating procedures.
- Handle sensitive business information with discretion and maintain reliable administrative workflows.
Qualifications
- Bachelor's degree or diploma in Business Administration, Management, Office Management, Communications, or a related field.
- 1–3 years of administrative support, executive assistance, or operational coordination experience.
- Experience managing complex calendars, resolving scheduling conflicts, and coordinating domestic and international travel.
- Experience organizing meetings, preparing agendas, recording minutes, and tracking action items.
- High proficiency in Google Workspace or Microsoft 365 and related productivity and collaboration tools.
- Basic financial acumen, professional communication skills, confidentiality, resourcefulness, and attention to detail.
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