Business Operations Coordinator

Role Summary

a. Sales & Commercial Coordination

• Coordinate daily sales activities and support weekly review meetings.
• Prepare and process quotations, invoices, Local Purchase Orders (LPOs), and Purchase Orders (POs).
• Coordinate project documentation and technical submittals, including data sheets, certifications, ISO documents, and compliance records.
• Support communication between sales, suppliers, and customers to ensure timely project execution.

b. Operations & Administration

• Manage procurement coordination and vendor follow-ups.
• Coordinate logistics, freight, and shipment activities.
• Ensure compliance with import/export procedures and documentation requirements.
• Handle government-related and other statutory documentation processes with the company manager's coordination.
• Monitor and coordinate company administration procedures and related documentation.
• Maintain inventory records, documentation, and operational filing systems.
• Ensure effective interdepartmental coordination and operational workflow management.

c. HR & Compliance Coordination

• Support payroll coordination, salary processing, and employee incentive administration.
• Coordinate employee medical insurance and related documentation.
• Maintain employee and partner records, including KYC, labour, visa, and banking documentation.
• Coordinate employee visa applications, renewals, cancellations, and labour-related procedures.
• Ensure compliance with company policies and UAE regulatory requirements.
• Manage company mobile devices, SIM cards, tablets, and communication equipment.

Skills & Competencies

• Strong organisational and multitasking skills.
• Good understanding of business operations, administration, and sales coordination.
• Knowledge of procurement, logistics, and compliance procedures.
• Familiarity with ERP and inventory management systems is an advantage.
• Effective communication and interpersonal coordination skills.
• Proficiency in Microsoft Office and general business software.
• Problem-solving and Basic systems coordination knowledge.
• Ability to handle confidential information with professionalism.