Business Operations Analyst - Onsite

Provide high-level administrative and operational support to business leaders and internal teams.

Coordinate meetings, prepare agendas, capture notes, and track action items through completion.

Manage calendars, scheduling, and meeting logistics across multiple stakeholders.

Prepare professional correspondence, reports, presentations, spreadsheets, and other business materials.

Organize and maintain confidential records, shared files, process documentation, and business information.

Monitor operational requests and ensure timely follow-up, communication, and resolution.

Support internal projects by coordinating timelines, deliverables, meetings, and stakeholder communication.

Collect, organize, and validate information across multiple systems and spreadsheets.

Create and maintain standard operating procedures, user guides, templates, and internal resources.

Identify administrative and operational processes that could be made more efficient.

Serve as a dependable point of contact for internal teams, clients, and external partners.

Handle sensitive and confidential information with professionalism and discretion.

Experience supporting senior executives or business leaders.

Experience with HR, payroll, or workforce management systems.

Experience coordinating onboarding or software implementation activities.

Familiarity with reporting tools or business systems.

Experience documenting processes and creating SOPs.

Experience working in a consulting, technology, or professional services environment.

Familiarity with the PEO industry.

For more than 30 years, Mindex has helped organizations solve complex business challenges through custom software, cloud, data, and AI solutions. We combine deep technical expertise with a collaborative culture that empowers our employees to innovate, grow, and make a meaningful impact for our clients.

Applicants must be authorized to work for any employer in the United States. Mindex is unable to sponsor employment visas at this time.

Physical Requirements/Conditions:

Prolonged periods sitting at a desk and working on a computer No heavy lifting is expected. Exertion of up to 10 lbs