Business Development Proposal Manager

The Proposal Manager is accountable for the compliance, quality, and on-time delivery of every proposal PGI submits. This role takes ownership of a pursuit at the bid decision and carries it through submission and post-submission review, converting the capture team’s strategy into a compliant, persuasive, evaluator-ready response.

This is a content and quality accountability role. The Proposal Manager builds the compliance matrix and annotated outline, sets the proposal schedule, directs writers and subject matter experts who do not report to this position, chairs color team reviews, adjudicates reviewer comments, and approves the final package for release.

The Proposal Manager is supported by the Business Development and Proposal Operations Coordinator, who owns the process mechanics, CRM and pipeline data, document production, and the logistics of gate and color team reviews. The Proposal Manager supervises that role and is responsible for keeping it focused on operations rather than authorship. Origination of capture strategy, customer engagement, and bid decision authority sit outside this role.

Own end to end management of assigned proposals from bid decision through submission and post submission review, serving as the single accountable point for compliant, on time delivery.

Analyze each solicitation and build the compliance matrix, annotated outline, proposal management plan, and writing assignments; approve the volume structure the Coordinator builds shells against.

Set and re-baseline the proposal schedule, including author assignments, page allocations, review dates, and production milestones, and make the call on scope and prioritization when the schedule is at risk.

Lead proposal kickoff, recurring stand-ups, and writers’ working sessions, and drive daily accountability for section completion.

Direct the work of assigned writers, subject matter experts, graphics support, and consultants for the duration of each pursuit, including matrixed staff who do not report to this role.

Approve the final proposal package for release and authorize submission; the Coordinator executes the submission mechanics.

Interpret Sections L and M, evaluation criteria, and instructions to offerors, and own the compliance position of every submitted volume.

Translate the capture lead’s win strategy, discriminators, and competitive positioning into the outline, section themes, and evaluator facing narrative; origination of that strategy remains with capture.

Drive alignment across technical, management, staffing, past performance, and cost volumes so the submission tells one coherent story.

Resolve compliance exceptions surfaced by the Coordinator’s mechanical checks, and own the final determination on whether a volume is compliant.

Serve as the proposal voice at gate and bid or no bid reviews, providing feasibility, level of effort, and resource assessments; decision authority rests with the Vice President of Business Development and the Chief Strategy Officer.

Prepare and lead responses to questions to the government, draft RFP comments, and evaluation notices or clarification requests.

Define review standards, entrance and exit criteria, and reviewer instructions for each color team.

Chair Pink, Red, Gold, and White Glove reviews, adjudicate reviewer comments, and direct which changes are made; the Coordinator convenes the reviews, assembles packages, and tracks adjudicated actions to closure.

Perform substantive editing and rewriting to achieve a consistent voice, evaluator readability, and full compliance.

Own proposal execution lessons learned and post submission analysis, and translate findings into corrective actions with the Coordinator and the VP of Business Development.

Own the proposal content library, reusable boilerplate, past performance library, and resume templates, including what is added, refreshed, and retired.

Establish the document standards, style guide, and graphics conventions the Coordinator enforces in production.

Maintain and mature PGI’s proposal methodology, templates, and process documentation, aligned to Shipley or a comparable framework.

Build proposal capability across the organization by coaching capture leads, program managers, and subject matter experts to write to evaluation criteria.

Supervise the Business Development and Proposal Operations Coordinator, including priorities, workload balancing, coaching, and performance management.

Forecast proposal workload against the pipeline and plan staffing, contract writer, and consultant support with the Vice President of Business Development.

Manage bid and proposal budgets and vendor or consultant spend for assigned pursuits.

Escalate resource conflicts, schedule risk, and non performance early enough for leadership to act.