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Business Coordinator II
Research Compliance Office of the Texas A&M University System
Galveston, KSA
Full Time
Mid
Onsite
4 weeks ago
AccountingPurchasingAccounts PayablePayrollTravel ManagementBudget Monitoring
Free
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AccountingPurchasingAccounts Payable
About the Role
Texas A&M University at Galveston seeks a Business Coordinator II for Campus Living & Learning. The role manages daily business functions including accounting, purchasing, payroll, and travel.
Key Skills for This Role
AccountingPurchasingAccounts PayablePayrollTravel ManagementBudget Monitoring
Responsibilities
- Manage and coordinate daily, monthly, and annual business functions and compliance requirements for Campus Living & Learning
- Prepare, reconcile, and submit monthly account verification reports
- Process requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems
- Process travel requests, conference registrations, and related pre and post travel documentation
- Maintain confidential records and files related to HR and conduct/CARE
- Serve as a budget contact for finance, payroll, and HR related employment processes
- Respond to inquiries from supervisors, staff, vendors, and campus partners
- Provide guidance and training to employees on purchasing, payment card, travel, and business processes
Requirements
- Bachelor’s degree or equivalent combination of education and experience
- Three years of related experience in general office, accounting, or personnel operations
- Ability to multitask and work cooperatively with others
- Strong interpersonal, verbal, and written communication skills
- Ability to exercise sound judgment and maintain confidentiality
- Knowledge of word processing, spreadsheet, database, and presentation applications
- Planning, organization, and records management skills
- Ability to remain calm, organized, and responsive in time sensitive situations
Full Job Posting
A Glimpse of the Job
- The Business Coordinator II manages and coordinates the daily, monthly, and annual business functions and compliance requirements for the Campus Living & Learning Department.
- This position performs, assists with, reviews, approves, reconciles, monitors, and reports on a variety of business activities, including departmental accounting, purchasing, accounts payable, payroll, travel, payment and travel card use, recordkeeping, reporting, and other administrative functions.
Essential Duties/Tasks
- Prepares, reconciles, and submits monthly account verification reports.
- Reviews account activity with the Department Head and ensures signed reports are submitted to compliance and the supervisor.
- Initiates account corrections, including expense adjustments, subcode changes, and payroll accounting updates.
- Prepares ad hoc financial and statistical reports to support departmental decision making.
- Assists with fiscal year end account reviews and closeout corrections.
- Processes requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems.
- Serves as the department purchasing agent and assists with University Purchasing Card activity.
- Ensures proper documentation, coding, receiving, invoicing, and payment verification.
- Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.
- Assists with contract administration, vendor setup, service agreements, master orders, and purchasing compliance.
Travel, Vouchers, Deposits, and Expense Processing
- Processes travel requests, conference registrations, and related pre and post travel documentation.
- Provides travel report guidance and communicates TAMUG travel policies and procedures.
- Serves as a liaison with FMS Travel to resolve travel related issues.
- Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.
- Reviews and balances daily deposits as assigned.
Housing/Conduct/CARE support
- Maintains confidential records and files related to HR and conduct/CARE.
- Answers housing questions and sends appropriate correspondence.
- Checks the validity of forms and contacts parents for verification.
- Assists in the processing of conduct paperwork to include notification of students involved and conduct board members.
- Initiates calls and work orders.
Payroll, Personnel, and Employee Record Support
- Serves as a budget contact for finance, payroll, and HR related employment processes.
- Monitors and submits costing allocations for department personnel.
- Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.
- Assists with Personnel Action Request forms and hiring related documentation.
Customer Service, Office Administration, Training, Cross Unit Support, And Other
- Responds to inquiries from supervisors, staff, vendors, and campus partners.
- Provides guidance and training to employees on purchasing, payment card, travel, and business processes.
- Provides backup leadership and cross unit support when needed.
- Serves on committees and performs other duties as assigned by leadership and the supervisor.
- Attends business team meetings/webinars/trainings.
- Answers housing questions and sends appropriate correspondence.
- Functions in the absence of the Director, Associate/Assistant Directors, and Housing/Ops Coordinators.
- Coordinates communication standards for constituent responses such as phone calls for the Office of Campus Living & Learning and manages walk in traffic.
Required Education And Experience
- Bachelor’s degree or equivalent combination of education and experience.
- Three years of related experience in general office, accounting, or personnel operations.
Preferred Qualifications
- Experience working in a university, higher education, public agency, or state funded environment.
- Experience with accounting, purchasing, accounts payable, payroll, travel, reconciliations, and budget monitoring.
Knowledge, Skills, And Abilities
- Ability to multitask and work cooperatively with others.
- Strong interpersonal, verbal, and written communication skills.
- Ability to positively and professionally interact with clients and staff, groups of various sizes
- Ability to exercise sound judgment and maintain confidentiality with sensitive information.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Planning, organization, and records management skills.
- Ability to remain calm, organized, and responsive in time sensitive situations.
Physical Requirements
- Walk the campus for meeting and other job duties.
- Ability to move up to 35 lbs packages that arrive for various departments.
- Ability to travel independently to other and/or remote locations by driving and/or flying on commercial airlines.
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