indeed
Branch Coordinator
Fire Safety & Protection
Ottawa, CAN
Contract
Mid
Onsite
1 weeks ago
Microsoft Office SuiteSchedulingCustomer ServiceAccounts Payable/ReceivableOnboardingInventory Management
Free
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Microsoft Office SuiteSchedulingCustomer Service
About the Role
Fire Safety and Protection seeks a Branch Coordinator to oversee day-to-day office operations, including administrative support, scheduling, financial management, and HR assistance.
Key Skills for This Role
Microsoft Office SuiteSchedulingCustomer ServiceAccounts Payable/ReceivableOnboardingInventory Management
Responsibilities
- Answer phone calls and emails, manage correspondence, and respond to customer inquiries
- Organize and coordinate technicians' schedules, meetings, and events
- Prepare reports, presentations, and other documents as required
- Maintain accurate records and filing systems
- Assist with preparation of invoices, purchase orders, and expense reports
- Assist with onboarding of new staff and coordination of employee training
- Coordinate emergency response procedures and drills at local offices
Requirements
- Business Administration Diploma or equivalency preferred
- 2 5 years of work experience in related field
- Excellent knowledge of Microsoft Office Suite and high computer proficiency
- Strong organization skills and ability to multitask in a high paced environment
- Scheduling experience (asset)
- Positive attitude and team player
Full Job Posting
Job Description
- A Branch Coordinator is responsible for overseeing day to day operations of the office and ensuring administrative tasks are completed efficiently.
- The role requires strong organizational skills, attention to detail, and ability to prioritize tasks to meet tight deadlines.
- This is a contract position: a 3 month term contract, extended to 6 months if expectations are met, with conversion to permanent hire.
Key Responsibilities
- Administrative Support: Answering phone calls and emails, managing correspondence, responding to customer inquiries.
- Organizing and coordinating technicians' schedules, meetings, and events.
- Preparing reports, presentations, and other documents as required.
- Maintaining accurate records and filing systems.
- Scheduling: Schedule routine service work and emergency service calls.
- Financial Management: Assist with preparation of invoices, purchase orders, and expense reports.
- Human Resource Management: Assist with onboarding of new staff and coordination of employee training.
- Health and Safety: Coordinate emergency response procedures and drills at local offices.
Qualifications and Skills
- Business Administration Diploma or equivalency preferred.
- 2 5 years of work experience in related field is an asset.
- Excellent knowledge of Microsoft Office Suite products and high level of computer proficiency.
- Strong organization skills and ability to multitask in a high paced environment.
- Scheduling experience is an asset.
- Positive attitude and team player.
Benefits
- Extended Health Care, Dental, Vision
- LTD, STD, Life Insurance, EAP
- RRSP Matching
- Auto Allowance
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