BOOKKEEPER

• Manage the full bookkeeping relationship for each assigned client, including communication, deliverable timelines, and proactive issue resolution.
• Flag financial discrepancies, process gaps, and potential issues before they become problems for the client.
• Adapt to each client’s chart of accounts, preferences, and industry context without requiring repeated direction on the same item.
• Deliver accurate, complete, and timely work in every engagement, and communicate clearly when timelines or scope need to shift.
• Track engagement hours with awareness and flag any need to adjust hours up or down to maintain quality of service.

• Set up and maintain client accounts in their preferred financial software, including chart of accounts configuration, account mapping, and initial data migration as needed.
• Run the full bookkeeping cycle for clients across varied industries and company sizes, including transaction entry, categorization, and reconciliation.
• Reconcile monthly bank statements, credit card accounts, and long-term liability accounts with accuracy and within agreed timelines.
• Manage month-end close for each client, ensuring all financials are accurate, complete, and delivered on schedule.
• Generate and issue financial statements including profit and loss reports, balance sheets, accounts payable and receivable reports, and any additional reporting the client requires.
• Process accounts payable and accounts receivable as needed, including issuing invoices, recording incoming payments, and following up with client customers on outstanding balances.
• Record and categorize company expenses in alignment with the client’s chart of accounts and annual budget, and flag material variances to the client.
• Identify and resolve categorization issues or last-minute adjustments based on client preferences and GAAP standards, with clear documentation of the reasoning.
• Maintain an organized financial filing system for each client that supports easy retrieval, audit readiness, and compliance with applicable local, state, and federal reporting requirements.
• Keep all client financial data strictly confidential; use only approved tools and storage, follow each client's data security requirements, and never transmit or process sensitive information outside sanctioned systems.
• Prepare financial documentation for external auditors, CPAs, or tax preparers when requested.
• Communicate proactively with each client about task completion, reporting status, and any items requiring their input or decision.
• Apply automation within bookkeeping software to streamline reconciliation, categorization, and reporting workflows where appropriate.
• Manage competing client deadlines across multiple engagements without compromising accuracy or timeliness for any one client.
• Complete additional bookkeeping tasks as requested, within the scope of the contractor engagement.

• Must reside and be authorized to work in the United States.
• At least 3 years of demonstrated bookkeeping or accounting experience, including direct responsibility for client accounts.
• At least 2 years of experience working full-time in a virtual or remote capacity.
• Demonstrated experience supporting multiple clients across different industries; candidates who are actively running their own bookkeeping practice or taking on independent freelance engagements are strongly preferred.
• Available at least 20 hours per week to support high-touch, deliverable-focused clients.
• Solid understanding of GAAP and its application across different business types and sizes.

• Demonstrated proficiency in QuickBooks Online, including setup, reconciliation, reporting, and chart of accounts management.
• Experience using at least one alternate financial software platform such as Xero, Wave, or equivalent.
• Experience building and maintaining chart of accounts for clients across different industries, including account mapping and structural adjustments.
• Proficiency in Microsoft Excel and Google Sheets, including formulas, data organization, and financial reporting formats.
• Experience with high-volume transaction entry, bank reconciliation, invoicing, and payment processing.
• Proficiency in Microsoft Office and Google Workspace; regular use of Slack and Zoom for client and team communication.
• Experience with at least one expense management tool (e.g., Bill.com, Ramp, Concur) for processing and tracking client business expenses.
• AI literacy; comfort using AI tools to support research, draft client communications, and identify workflow efficiencies, with an understanding of what client data should and should not be entered into AI systems.

• Experience in nonprofit bookkeeping, including fund accounting, grant tracking, and compliance with nonprofit financial reporting requirements.
• Experience with legal billing and trust accounting, including IOLTA compliance and matter-based expense tracking.
• Experience with medical billing or coding, or familiarity with the financial workflows specific to medical practices and HIPAA.
• Proficiency in at least one project management tool (e.g., Asana, ClickUp, Notion, Trello) for tracking client deliverables and deadlines.
• Experience with workflow automation tools such as Zapier to reduce manual steps in recurring bookkeeping processes.
• Experience processing payroll through QuickBooks Online, Gusto, ADP, or equivalent.

A degree is not required.

Relevant experience and a track record of client work carry more weight than academic credentials.

Candidates without a degree should hold at least one relevant certification.

Examples include: QuickBooks Online ProAdvisor, Intuit Bookkeeping Professional, NACPB Bookkeeping Certification, or a comparable credential from an accredited provider.

An Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred where held.

A commitment to continued learning is an expectation of this role.

Accounting standards, tax regulations, and software capabilities shift regularly; staying current is part of the job.