Booking Coordinator & Event Operations Assistant, Athletics (Part-Time)

Responsibilities

• Facility Rental & Revenue Generation: Proactively handle external rental inquiries, conduct facility tours, and work to maximize utilization and revenue across all athletic venues.
• Booking & Scheduling Coordination: Coordinate booking schedules, draft facility usage contracts, track invoicing details, and align external reservations with varsity team practices and athletic events.
• Client Relationship Management: Serve as the primary point of contact for external event organizers, ensuring high client satisfaction and smooth event execution from booking to post-event wrap-up.
• Facility & Event Setup: Assist with the physical setup, preparation, and teardown of athletic facilities for practices, games, and external revenue-generating events.
• Operational Coverage: Help cover daily operational shifts and fill scheduling gaps during non-school months or peak rental seasons when student workers are unavailable.
• Inventory & Equipment Control: Assist with receiving, organizing, and tracking operational equipment and event setups in storage areas.
• Logistical & Administrative Support: Provide administrative and operational support to supervisors, the Athletics Equipment Manager, and the broader Athletics Administration team. z
• Required Qualifications
• Education: High school diploma or equivalent
• Customer Service & Sales Aptitude: Strong interpersonal and communication skills with a customer-centric mindset aimed at building client relationships and promoting facility rentals.
• Organizational Skills: Excellent attention to detail with the ability to manage rental calendars, follow setup instructions, and track administrative task timelines.
• Reliability: Proven dependability and a strong work ethic to maintain critical facility operations and event coverage.
• Physical Capability: Physical stamina to perform active tasks, including standing for extended periods, walking across facilities, and safely moving athletic or event equipment.
• Availability: Flexibility to work a variable part-time schedule (10 to 29 hours per week), including evenings and weekends as dictated by athletic and facility rental schedules.
• Preferred Qualifications
• Bachelor’s degree in Sport Management, Business, Communications, Marketing, Sales, or a related field.
• Prior experience in athletic facility scheduling, event sales/rentals, event coordination, or equipment room operations.
• Experience working with facility management software, scheduling systems, or venue booking contracts.
• Familiarity with Butler University, Hinkle Fieldhouse, and university athletic operations.