Billing Coordinator

Reporting to the Manager, Operations, the Billing Coordinator will assist in the processes related to revenue recognition and client billings in compliance with the financial policies at Newmark.

In this role, you will be responsible for billing of Client unbilled Work in Progress (WIP) as instructed, process write-ups and recognition of revenues consistent with Corporate policies and practices, ensuring accurate month end, quarter end, and year end cut off for all functions.

This posting is for an existing vacancy.

The candidate may be located in Montreal, Toronto or Ottawa.

• Preparation of invoices for Newmark Clients through consultation and collaboration with internal client contacts (consultants, etc.).
• This includes preparing billing memos for review and authorization by the business for the invoicing process. Ensuring any billing adjustments are authorized by the project manager and documentation is retained.
• Ensuring all supporting documentation is provided prior to the recording or billing of revenue by the business. This documentation must be retained and filed according to Company policy.
• Provide backup of invoices if required by clients.
• Distribution of final invoices to Clients or Project Managers.
• Provide reporting and documentation to external auditors for year end audit.
• Ensure there is compliance with revenue and billing policies and escalate non-compliance for resolution with Accounting Manager.
• Help with Account Receivables and Account Payables.
• Continual process improvement.
• Assist in other ad hoc projects.

• Bilingual (English-French) to support a national team
• College diploma in accounting or bookkeeping is preferred
• 3+ years of relevant experience in billing and invoicing; experience in high volume environments is preferred
• Knowledge of accounting fundamentals
• Strong understanding and experience with billing software
• Working knowledge of MS Office, including Excel (sort, filter, use of formulas, etc.)
• Outstanding organizational, analytical and multi-tasking skills
• Strong interpersonal skills with relationship-building abilities
• Excellent oral and written communication skills
• Ability to work effectively within a team environment and independently
• Ability to deal with business unit consultants with diplomacy and tact

Salary: $55,000 - $75,000 annually

The expected base salary for this position ranges from $55,000 to $75,000 annually.

The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.

In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

• Company-paid health plan
• Education reimbursement
• Opportunities to network and connect

Benefits/perks listed may vary depending on the nature of your employment with Newmark and the job location.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an inclusive employer.

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex including sexual orientation and gender identity, national origin, disability, or any other characteristic protected by applicable federal, provincial, or local law.

AI may be used to screen applicants; however, assessments and hiring decisions will be made by the hiring team.