Bilingual Office Assistant

An Office Administrator is the first point of contact and provides administrative support for the facility.

This position will coordinate front-desk activities, redirect phone calls and streamline office operations.

This position ensures visitors and team members are welcomed and executes all administrative tasks at a high level.

We are looking for an excellent team player to build positive relationships with employees and guests.

Hours for this role are Monday - Friday 7:30am - 4:00pm.

Position Responsibilities may include, but not limited to

• Provide administrative assistance including reception, guest logs, security badge control, filing, answer phone calls, among other requests
• Assist both HR and managers/supervisors with translation
• Schedule & organize meetings both on-site and remotely
• Answer phones using multi-line phone system, transfer calls to various departments and take messages
• Support upper level staff and HR-related work (i.e. interview coordination, new hire class support, etc.)
• Provide excellent customer service attitude
• Consistently take the initiative and offer creative solutions to problems
• Serve as the liaison and go-to person for office questions and inquiries
• Conduct and monitor wellness screenings for team members
• Maintain a high-level of discretion and confidentiality when dealing with employee and company information
• Coordinate office & facility tasks to include but not limited to; Monitor, order, and stock of office, breakroom and cleaning supplies, coordinate with cleaning staff and building manager, ensure facility needs are addressed, and outside vendor management

• High School diploma or equivalent

• Must have strong organizational abilities, attention to detail, and multi-tasking skills
• Previous experience with Microsoft applications including: Excel, Word, Outlook
• Minimum 3-5 years of receptionist, HR administrative, or related experience
• Ability to manage multiple schedules via MS Outlook
• Excellent previous attendance history
• Demonstrates exceptional communication and people skills
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers

• Associate Degree or 2 years Technical Training or college degree
• Previous experience working in a manufacturing/production facility

• Repetitive motions that include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
• Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
• Ability to lift up to 10-20 lbs

Additional information

Mom’s Meals is a home-delivered meal service providing fully prepared, refrigerated meal solutions direct to homes nationwide since 1999.

We provide seniors, patients recovering post-discharge and those managing a chronic condition with tailored nutrition solutions to manage their specific needs.

If you are passionate about the well-being of others and have a strong sense of community, Mom’s Meals could be the place for you!

We are a family operated business looking for fun, compassionate, and friendly people who want to make a difference in the lives of others.

Mom’s Meals complies with all applicable federal and state non-discrimination laws.

All qualified applicants shall receive consideration for employment without regards to race, religion, national origin, ancestry, color, gender, age, disability, sexual orientation or military status.