Bilingual HR Assistant

We are looking for a Bilingual HR Assistant to join our HR Admin Team and support the day-to-day delivery of Human Resources services across Calian. This is an entry-level opportunity for someone who is organized, collaborative, detail-oriented, and interested in building their HR career.

You will support a broad range of HR activities across the employee lifecycle while working closely with HR Assistants, Senior HR Assistants, employees, managers, and other internal stakeholders.

Responsibilities

Maintain accurate employee information within HRIS and ensure records are updated in a timely manner.

Prepare offer letters, employment correspondence, onboarding and benefit documentation, and other confidential HR materials.

Maintain employee records, electronic files, HR resources, documentation, and filing systems.

Prepare and maintain routine HR reports and support HRIS testing, system enhancements, and data quality initiatives.

Respond to employee and manager inquiries through the HR and Payroll Helpdesk and shared inbox.

Support benefits administration, coverage inquiries, employment changes, leave and medical administration, onboarding, orientation, and terminations.

Provide information regarding HR policies, procedures, benefits, leave entitlements, and employment-related processes within established guidelines, escalating more complex matters when required.

Collaborate with HR colleagues and internal stakeholders to support effective, consistent, and timely HR service delivery.

Support service excellence and continuous improvement by identifying recurring challenges and inefficiencies and recommending process improvements and automation opportunities.

Partner with the Global People Technology and Data Team to improve the employee experience, operational efficiency, HR data accuracy, and service consistency.

Support HR Management with research, special projects, and other activities as required.